OFFICIAL PROCEEDINGS OF THE
CITY OF WEBSTER, SOUTH DAKOTA
Council Room, City Hall, Webster, South Dakota, November 7, 2011, 6:30 p.m., Mayor Mike Grosek presiding. Councilmen present: David Jesme, Wayne Klungseth, Jim Grimes, Wally Pribyl, Roger Monson, and Morgan Dorsett. Attorney: Leon VanderLinden; staff: Linda Hoberg; Reporter and Farmer: John Suhr.
Motion by Monson, seconded by Pribyl to approve the minutes from the October 3rd meeting. All councilmen voting aye. Motion carried.
Motion by Jesme, seconded by Klungseth to approve the following payroll and bills: Payroll (net) Admin.$3572.46, Liquor $3410.39, OT D. Nash $78.79, Library $2254.05, Street $5281.34, Police $9375.80, ST T. Kiefer $119.67, G. Premus $25.64, A. Rohlf $418.42, D. Roth $223.96, VAC J. Coyle $241.33, Animal Control S. Hargis $165.47, Sewer $3111.99, Water $1966.66, OT A. Larson $90.68, City Hall $1985.68, Parks R. Millim $809.17, Cemetery L. Gaikowski $512.65, S. Majeske $723.74, Golf L. Bjerke $313.86, L. Carlson $314.18, D. Davidson $335.52, N. Guffin $746.47.
Bills: SD State Treasurer $3445.56-sales tax, USDA Rural Development $8042.00-lagoon payment, Dacotah Bank $100.28-service charge, Postmaster $249.34-bulk mailing, Dept. of Military $44.07-reimbursement, A & B Business $136.25-supplies, A and S Hardware $255.24-supplies, Advance Pump & Equipment $23.41-supplies, ALCO Discount Store $20.36-supplies, Alex Air Apparatus $604.00-service, American Bottling Co. $91.00-merchandise, AFLAC $624.76-insurance, American Legion $108.93-flags, A-Ox Welding Supply $21.70-supplies, Auditor’s Office-Petty Cash $173.79-postage and supplies, Bellboy Corporation $96.82-merchandise, Scott Bierschbach $197.09-parts and labor, Bituminous Paving $2005.83-hot mix, Brian’s Concrete Work $204.00-concrete work, Buhl’s of Britton $189.50-services, Cartney Bearing $77.42-sweeper parts, City of Webster $636.15-employee prepayments, city water bills, Coca Cola $170.20-merchandise, Colonial Research $106.90-supplies, Community Oil $604.45-oil, Cortrust Bank $2740.82-blade payment, CRA Payment Center $818.40-Bobcat attachment, Day County Sheriff’s Office $8500.00-dispatch services, Dependable Sanitation $1033.54-service, Detroit Industrial Tool $107.14-safety glasses, EBSCO $1087.64-library subscriptions, Ellwein Brothers $42805.95-merchandise, Emery-Pratt $300.93-books, Frito-Lay $47.39-merchandise, Galls $275.96-clothing allowance, Hanten Repair $20.00-labor, HD Supply Waterworks $195.99-supplies, Health Pool of SD $17514.73-insurance, Holland Family Distributing $31.50-resale, House of Glass $490.00-locksets, Hoverstadt Electric $1744.00-repairs, ITC $434.14-phone service, Jensen Rock & Sand $1235.20-deicing sand, Johnson Brothers $22697.08-merchandise, Johnson Lumber $187.83-supplies, Lake Region Electric Association $88.84-airport lights, Michael Todd & Company $309.12-sweeper brooms, Midcontinent Communications $183.20-internet and cable, Mike’s Jack & Jill $31.52-supplies, Milbank Communications $188.00-repair pagers, Milbank Winwater Works $101.69-supplies, NB Golf $890.00-cart rentals, Northland Auto Center $874.64-repairs, Northwestern Energy $8099.00-power, Pepsi $8.48-rent, Pheasant Country Express $3717.38-road salt, Porter Distributing $12737.60-merchandise, RDO Trust $1941.40-parts and labor, Reporter and Farmer $309.29-ads and publishing, Republic Beverages $18906.43-merchandise, Ryan’s Candy $180.14-merchandise and supplies, Schweiss Doors $10572.00-airport door, SD Department of Revenue $24.00-lab fees, SD One Call $70.35-locates, SD Public Assurance Alliance $406.78-property coverage, SD Retirement System $6256.07-contributions, SD Supplemental Retirement $225.00-contributions, Sioux Valley Coop $4302.83-fuel, Snaza Implement $284.00-parts and rental, Sturdevants Auto Parts $170.59-supplies, Thomas Bouregy & Co. $112.10-books, Universal Manufacturing 41.25-parts, Verizon Wireless $119.64-cell service, Watertown Lawn and Garden $128.00-parts and labor, Wayne’s Heating $807.42-repairs, Webster Area Development Corp. $10000.00-support, Webster Lumber & Home Center $362.90-materials, Webster Tire Service $48.95-repairs, WEB Water $16201.64-water, City of Webster $119.65-apply bonds, Kelly Krege $23.80-refund bond, Betty Weyh $56.55-refund bond, Payroll taxes $9970.43. All councilmen voting aye. Motion carried.
Motion by Jesme, seconded by Dorsett to approve the Police, Finance and Liquor reports. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Pribyl to pass the second reading of Ordinance #469 as follows:
CITY OF WEBSTER
ORDINANCE #469
AN ORDINANCE AMENDING ORDINANCE NO. 459
KNOWN AS THE 2011 APPROPRIATION ORDINANCE
BE IT ORDAINED by the City of Webster; that Webster Municipal Ordinance #459- 2011 Appropriation is hereby amended as follows since it failed to include an appropriation and means of finance for the Swimming Pool Construction Fund:
APPROPRIATION –SECTION I: TAX SUPPORTED FUNDS:
501 Swimming Pool Construction Fund $300,000.00
MEANS OF FINANCE-SECTION II: TAX SUPPORTED FUNDS:
501 Swimming Pool Construction Fund $300,000.00
(SEAL)
_________________________________
Mike Grosek, Mayor
_____________________________
Linda Hoberg, Finance Officer
Passed First Reading October 3, 2011
Passed Second Reading November 7, 2011
Published November 14, 2011
The council gave first reading to Ordinance #470, Water and Sewer Rates, with a motion by Monson, seconded by Klungseth approving $6.00 per 1,000 gallons water. The minimum sewer rates of $23.00, distribution and maintenance fee of $3.00 per month and sewer surcharge of $9.20 will not increase at this time. Motion carried. The monthly minimum bill that includes 1,500 gallons of water increases from $43.45 to $44.20.
The resignation of patrolman Jesse Coyle was accepted with a motion by Monson, seconded by Dorsett. Motion carried.
Motion by Jesme, seconded by Dorsett to approve hiring Stephen Ryan, as patrolman at a starting wage of $10.50/hour. All councilmen voting aye. Motion carried.
Motion by Grimes, seconded by Klungseth to approve Brian Sichmeller attend the Safety and Loss Control Conference, November 16th and 17th in Oacoma, and pay the $65.00 registration fee. All councilmen voting aye. Motion carried.
Motion by Jesme, seconded by Monson to set a hearing on December 5, 2011, at 7:00 p.m. to consider redistricting in voting wards and publish a notice of public hearing. All councilmen voting aye. Motion carried.
David Trefz was present to state his concerns about the soccer sign that was placed on West 7th Street and wondered if the city would consider changing the placement of the sign instead of across the street from residential property. Cindy Hahler, also present, indicated the soccer association looked at other options but mentioned that most of the traffic comes from the highway and wanted the sign visible to soccer players coming to town.
6:45 p.m. Kathy Perry, RSVP Director, gave an update to the council highlighting the volunteer hours and stations served by volunteers in Webster and the effectiveness of the RSVP Program. Perry asked the City to continue supporting the program with a contribution. Motion by Pribyl, seconded by Dorsett to approve a donation of $2,000.00 in support of RSVP. All councilmen voting aye. Motion carried.
7:00 p.m. Dave Rogers, Jim Block, board members and employees of Lake Area Hospital and Bethesda Nursing Home were present at this time to request the City continue supporting each facility with annual contributions. Jim Block, hospital board president outlined the board’s function and stated their biggest concern is revenue. Block indicated the City’s contribution is very crucial in longevity of the hospital. Dave Rogers, CEO of the hospital and home, reviewed the services provided in the past year. Rogers informed the council the City’s annual contribution has helped the hospital board reduce its debt, and funds improvements for the facility. Regarding the City’s contribution of $20,000.00 to Bethesda Home last year, Rogers informed the council this was put towards capital improvements. He indicated that needs remain great as some items are still original when the home was built. Mayor Grosek discussed the City’s position with ongoing projects this year and future needs especially concerning infrastructure. Grosek also stated the hospital and home are very important in the community and if at all possible will honor the request as has been done in the past. The council will review the City’s cash position in December or early January.
Motion by Pribyl, seconded by Grimes to set a hearing at 7:10 p.m. on December 5, 201l, for renewal of alcoholic beverage licenses within the City of Webster. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Klungseth authorizing the mayor signing the agreement between the Municipality and the SD DOT to Update Airport Layout Plan(ALP). Total project cost is $85,000.00. The local match from the City is 2% or $1,700.00. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Klungseth authorizing the mayor signing the agreement between the Municipality and the SD DOT for an airport pavement maintenance project. Estimated cost to the City is $1,810.86. All councilmen voting aye. Motion carried.
The following pay requests were approved with a motion by Dorsett, seconded by Pribyl: Clark Engineering $14,318.30, lagoon fees; $2,400.00, aquatic center fees; $490.00, water meter upgrade; JDH Construction $13,770.00, aquatic center costs. All councilmen voting aye. Motion carried.
Motion by Pribyl, seconded by Grimes to transfer $16,170.00 from the Sewer Fund to Pool Construction Fund for payment of the above aquatic center invoices. All councilmen voting aye. Motion carried.
Motion by Pribyl, seconded by Dorsett accepting the warranty deed from W.A.V.E. for the following real estate: The South 317 feet of Lots 8 & 9, Sandvig’s Outlot Addition (217 East 12th Avenue). All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Pribyl to approve funding the lease for the aquatic center with United Lease and Finance, Inc./Dacotah Bank for a 20 year-semi-annual payment based on $2,200,000.00 with an approximate signing date of April 12, 2012 and payment of $82,786.93 beginning December 1, 2012. All councilmen voting aye. Motion carried.
Council authorized hiring Todd Meierhenry to handle the tax exempt lease forms and obligation of the city regarding the aquatic center with a motion by Monson, seconded by Dorsett. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Klungseth authorizing the mayor to sign the lease documents for the aquatic center. All councilmen voting aye. Motion carried.
Council approved advertising for a fill-in clerk at the Liquor Store with a motion by Jesme, seconded by Pribyl. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Pribyl approving Linda Hoberg attend an election workshop on December 9th in Aberdeen and payment of the $20.00 registration fee. All councilmen voting aye. Motion carried.
Motion by Dorsett, seconded by Pribyl approving the water department complete a grant application for a concrete and pipe saw. The total cost of the saw is $2,089.00 The City’s cost share is $1,044.50. All councilmen voting aye. Motion carried.
Motion by Grimes, seconded by Jesme accepting the fuel bids from Sioux Valley Co-op for the month of November as follows: Unleaded gas $3.395, Super NL 10% ethanol $3.295, #2 Diesel $3.825, #1 Diesel $4.035. All councilmen voting aye. Motion carried.
The following building permits were approved with a motion by Jesme, seconded by Pribyl:
Mike Wambach, 505 East 5th Street, Deck, $900.00
David Morehouse, 424 West 9th Avenue, Fence, $400.00
Motion carried.
In other matters, In Attorney VanderLinden explained he has been in contact with the property owner on the 1200 block of East 5th Street regarding replacing the curb that was put in this summer. VanderLinden will notify property owner to have curb and gutter replaced by June 1, 2012.
Motion by Monson, seconded by Klungseth to go into Executive Session as set forth in SDCL 1-25-2 for the purpose of personnel matters. All councilmen present voting aye. Motion carried. Council convened into Executive Session at 8:12 p.m. At 8:45 p.m. the council adjourned from Executive Session.
No further business, motion by Jesme to adjourn, seconded by Klungseth. Motion carried. Next regular meeting is scheduled for December 5, 2011, at 6:30 p.m.
__________________________________
Mike Grosek, Mayor
_______________________________
Linda Hoberg, Finance Officer
This institution is an equal opportunity provider, and employer.
Published once at the approximate cost of ______________.