OFFICIAL PROCEEDINGS OF THE
CITY OF WEBSTER, SOUTH DAKOTA
Council Room, City Hall, Webster, South Dakota, November 2, 2009, Mayor Mike Grosek presiding. Councilmen present: David Jesme, Wally Pribyl, Wayne Klungseth, Roger Monson, Jim Grimes, Morgan Dorsett, and Attorney Vander Linden.
Others present: George Thompson, Sandy Schock, Pat Roth.
Motion by Monson, seconded by Klungseth to approve the minutes from the October 5th meeting. Motion carried.
Motion by Pribyl, seconded by Jesme to approve the following payroll and bills: Payroll (net) Admin.$3327.88, Liquor $3132.48, PT B. Anderson $1052.09, OT D. Nash $25.90, VAC & SL L. Ludtke $1628.31, Library $2152.01, Street $4873.34, Police $8908.68, ST R. Kiefer $242.09, T. Kiefer $27.91, W, Koens $207.50, G. Premus $23.61, Animal Control S. Hargis $379.80, Sewer $2797.54, Water $1805.42, OT A. Larson $103.84, City Hall $1849.94, Parks L. Erdahl $360.92, Cemetery L. Gaikowski $419.04, S. Majeske $618.60, Golf L. Bjerke $601.89, L. Carlson $262.97, H. Coon $371.72, D. Davidson $459.38, A. Garry $53.56, N. Guffin $538.17.
Bills: SD State Treasurer $3635.67-sales tax, Second Chance for Life Foundation $50.00-memorial, A and S Hardware $179.35-supplies, A & W Restaurant $132.99-resale, ALCO Discount Store $19.99-supplies, Alltel $95.36-cell phones, American Bottling Co. $69.00-merchandise, AFLAC $532.77-insurance, American Signal Corp. $781.89-siren heaters, A-Ox Welding Supply $10.85-shop supplies, Auditor-Petty Cash $164.43-postage and supplies, Avera Queen of Peace Health $205.50-testing, Bellboy Corporation $95.84-merchandise, Bituminous Paving $6680.17-hot mix, Blossom Shoppe $49.00-memorial, Buhl’s of Britton $171.80-services, City of Webster $410.00-employee prepayments, Clark Engineering $26000.00-WWTF Planning, Colonial Research $305.47-supplies, Community Oil $1017.28-oil, Dakota Pump & Control $1410.41-service and inspections, Dakota Supply Group $986.65-supplies, Day County Sales and Service $184.75-parts, Day County Sheriff’s Office $8500.00-dispatching, Dependable Sanitation $383.77-service, EBSCO $1196.52-library subscriptions, Ellwein Brothers $31733.83-merchandise, Emery-Pratt $229.85-supplies, Express Police Supply $72.96-supplies, Frito-Lay $31.98-liquor merch, Gall’s $180.20-police clothing, Gene’s Service $44.00-service, Hawkins $183.22-pool repairs, Hayes Excavating $586.23-grave openings and clean ditch, HD Supply Waterworks $583.36-supplies, Health Pool of SD $21486.62-insurance, ITC $403.49-phone service, J.P. Cooke $47.29-dog licenses, Johnson Brothers $16735.81-merchandise, Nancy Kiefer $45.00-fee, Lake Region Electric Association $68.17-airport lights, Lumber Store N More $23.98-materials, M & T Fire and Safety $270.00-testing, McLeod’s Printing & Supply $85.24-tickets, Michael Todd & Company $712.03-brooms, Midcontinent Communications $126.04-internet and cable, Mike’s Jack & Jill $118.71-supplies, Northwestern Energy $7288.03-power, Office Equipment $240.21-supplies, One Call Systems $36.30-locates, Pheasant Country Express $3502.38-road salt, Pioneer Research Corp. $304.29-sewer supplies, Porter Distributing $10297.05-merchandise, Prairie Auto Parts $299.30-supplies and parts, Reporter and Farmer $463.44-ads and publishing, Republic Beverages $13391.34-merchandise, Ryan’s Candy $376.64-merchandise and supplies, SD Department of Revenue $294.00-lab fees, SD Retirement System $5898.92-contributions, SD Supplemental Retirement $175.00-contributions, Sioux Valley Coop $1954.90-fuel, South Side Repair $564.35-parts, Thomas Bouregy & Company $112.10-books, Titan Machinery $788.00-labor and hauling, Wayne’s Heating and AC $87.84-parts, WEB Water $13895.52-water, Wohlenberg, Ritzman & Co., $8025.00-final audit billing, Payroll taxes $8390.35. Motion carried.
Motion by Monson, seconded by Dorsett to approve the Police, Finance and Liquor reports. Motion carried.
Council discussed the trees ordered for spring plantings on boulevards. There are seven different varieties of trees with a limited supply. Trees ordered are six to eight feet tall and cost $45 to $62 each. Motion by Pribyl, seconded by Grimes to approve having the property owners pay one-half cost of the tree, and the grant will cover the remainder. Motion carried. Individuals can sign up at City Hall if interested in planting trees.
Motion by Monson, seconded by Jesme to pass the second reading of Ordinance #452, authorizing the issuance of revenue bonds for the sewer project. The ordinance reads as follows:
ORDINANCE NO. 452
AN ORDINANCE AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $2,156,000 SEWER PROJECT REVENUE BONDS OF THE CITY OF WEBSTER; MAKING CERTAIN COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; PROVIDING FOR A SPECIAL CHARGE OR SURCHARGE FOR THE PURPOSE OF PAYING PRINCIPAL OF AND INTEREST ON SAID BONDS AS THEY BECOME DUE; AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH.
BE IT ORDAINED by the City Common Council of the City of Webster, South Dakota (the "City"), as follows:
SECTION 1. Bond Purpose and Authorization.
1.01. The City currently operates a municipal Sewer Utility under SDCL 9-40 (the "Utility"), consisting of a system or part of a system, for the collection, treatment, and disposal of sewage and other domestic, commercial, and industrial wastes. The City determines it necessary and expedient to issue Sewer Project Revenue Bond (the "Bonds") for the purpose of defraying the cost of the improvements and hereby declares the necessity therefore.
1.02 The City is authorized to borrow money and issue its revenue bonds under SDCL Chapter 9-40 and 6-8B (the "Act"), in order to defray the cost of acquiring and constructing improvements to the Utility, consisting of the improvements generally described on Exhibit A hereto (the "Improvements"). The City is authorized to acquire the Improvements, to issue its Bonds, in order to defray the cost thereof, and to make all pledges, covenants and agreements authorized by law for the protection of the owners of the Bonds, including, without limitation, those covenants set forth in Sections 9-40-15 through 9-40-17 of the Act. The bonds are payable solely from the revenue or income derived from the operation of the improvements and shall not constitute an indebtedness of the City within the meaning of South Dakota constitution Article 13 § 4 or any statutory provisions or limitations.
SECTION 2. Terms of the Bonds
2.01. The Bonds shall be issued in an aggregate principal amount not exceeding $2,156,000 and shall be sold to the United States of America. The Bonds will bear interest at a rate or rates per annum resulting in an interest rate not greater than 3.50% per annum and will mature over a period not to exceed forty (40) years. The Bonds shall be issued in one series. The Mayor and Finance Officer are hereby authorized and directed to agree with the United States of America upon the exact purchase price, principal amount, maturities, interest rate or rates, payment dates and redemption provisions for the Bonds, within the parameters set forth in this Section.
SECTION 3. Execution, Authentication, Delivery and Form of the Bonds.
3.01. The Bonds shall be prepared under the direction of the Finance Officer and shall be executed on behalf of the City by the signatures of the Mayor and the Finance Officer, and countersigned by an attorney actually residing in the State of South Dakota and duly licensed to practice therein, and shall be sealed with the official corporate seal of the City; provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if he had remained in office until delivery. The City hereby appoints the Finance Officer of the City as bond registrar, transfer agent and paying agent (the "Registrar") for the Bonds.
SECTION 4. Creation of Accounts, appropriation, pledge and segregation of revenues,
4.01 An account to be designated as the 2009 Sewer Project Revenue Bond Account (the "Debt Service Account") is established and shall be maintained as a separate and special mandatory asset segregation bookkeeping account on the official books of the City until the Bonds and any additional bonds (together referred to as the "Bonds") payable from the net income from the Project Revenues, as provided in Sections 4.03 through 4.07 hereof and interest and redemption premiums due thereon have been fully paid, or the City's obligation with reference to the Bonds has been discharged. -
4.02 Net income derived from the Improvements shall be the excess of revenues or income remaining from time to time after first paying all reasonable and current expenses of maintenance, repairs, replacements, and operation including the interest on any general obligation bonds authorized to construct or acquire or improve such original Utility and including the necessary debt service funds required to be provided for the retirement of said bond issues, and including the interest and debt service funds required annually to be paid or set aside on any refunding bonds issued to refund such general bonds issued for the original construction or acquisition or improvement of said Utility, so extended, added to, or improved (hereafter “Project Revenues”). All Project Revenues shall be segregated and subdivided into separate accounts as designated and described in Sections 4.03 to 4.07 and are irrevocably pledged and appropriated for the payment of principal of and interest on the Bonds. As described in Section 5.05 hereof, the City shall impose a separate surcharge for the availability, benefit and use of the improvements and shall aggregate the revenues derived from such surcharge for the Improvements, together with the expenses of the operation and maintenance of the Improvements and shall account for them as provided in SDCL Chapter 9-40 and Section XI of the South Dakota Department of Legislative Audit Municipal Accounting Manual.
4.03. Construction Account. An account to be designated as the 2009 Sewer Project Revenue Bond Construction Account (“Construction Account”) is established. The Construction Account shall be used only to pay as incurred and allowed costs which under generally accepted accounting principles are capital costs of the Improvements, and of such future acquisitions, reconstructions, improvements, betterments or extensions of the Utility as may be authorized in accordance with law; including but not limited to payments due for work and materials performed and delivered under construction contracts, architectural, engineering, inspection, supervision, fiscal and legal expenses, the cost of lands, easements and utility rights, interest accruing on Bonds during the first year following the date of their delivery, if and to the extent that the Debt Service Account is not sufficient for payment of such interest, reimbursement of advances made from other City funds, and all other expenses incurred in connection with the construction and financing of any such undertaking. To the Construction Account shall be credited as received all proceeds of Bonds, except amounts appropriated to the Debt Service Account under Section 4.04 and any amount to be deposited to the Reserve Account under Section 4.05, all other funds appropriated by the City for the improvement of the Utility, and all income received from the claim with respect to the Utility received pursuant to Section 5.03 hereof shall be deposited in the Construction Account and applied to repair, replacement and restoration of the Utility; any proceeds in excess of the amount necessary for that purpose shall be transferred to the Debt Service Account. No amount shall be expended from the construction account unless contracts have been entered into and completion bonds furnished in an amount sufficient to ensure completion of the Improvements at a cost not exceeding the amount then on hand for such purpose.
4.04. Current Debt Service Account. An account to be designated as the 2009 Sewer Project Revenue Bond Current Debt Service Account (“Debt Service Account”) is established. Upon each monthly apportionment, there shall be set aside and credited to the Debt Service Account out of the Project Revenues an amount equal to not less than one-twelfth of the total sum of the principal and interest to become due within the then next succeeding twelve months on all Bonds. Moneys from time to time held in the Debt Service Account shall be disbursed only to meet payments of principal and interest on Bonds as such payments become due; provided, that on any date when all outstanding Bonds are due or prepayable by their terms, if the amount then on hand in the Debt Service Account, together with the balance then on hand in the Reserve Account, is sufficient, with other moneys available for the purpose, to pay all Bonds and the interest accrued thereon in full, it may be used for that purpose. If any payment of principal or interest becomes due when moneys in the Debt Service Account are temporarily insufficient therefor, such payment shall be advanced out of any Project Revenues theretofore segregated and then on hand in the Reserve Account, the Replacement and Depreciation Account or the Surplus Account. In the event that sufficient moneys are not available from the aforementioned sources, the City, to the extent it may at the time legally do so, may, but shall not be required to, temporarily advance moneys to the Debt Service Account from other funds of the City on hand and legally available for the purpose, but any such advance shall be repaid from Net Revenues of the Utility within 24 months.
4.05 Reserve Account. An account to be designated as the 2009 Sewer Project Revenue Bond Future Debt Service Reserve Account (“Reserve Account”) is established. On a monthly basis, the City shall pay into the Reserve Account an amount equal to 10% of the maximum debt service due in any future calendar year on, the Bonds. Said balance shall be maintained by such additional credits to the Reserve Account as may be necessary. Moneys on hand in the Reserve Account shall be used only to pay maturing principal and interest when other moneys in the Debt Service Account are insufficient therefor.
4.06. Replacement and Depreciation Account. An account to be designated as the 2009 Sewer Project Revenue Bond Contingency (Renewal and Replacement) Account (“Replacement and Depreciation Account”) is established. There shall next be set aside and credited, upon each monthly apportionment, to the Replacement and Depreciation Account such portion of the Project Revenues, in excess of the current requirements of the Debt Service Account and the Reserve Account (which portion of the Project Revenues is referred to herein as “Surplus Project Revenues”), as the City Common Council shall determine to be required for the accumulation of a reasonable reserve for renewal of worn out, obsolete or damaged properties and equipment of the Utility, which reserve shall be accumulated and maintained. Moneys in this account shall be used only for the purposes above stated or, if so directed by the City Common Council, to redeem Bonds which are prepayable according to their terms, to pay principal or interest when due thereon as required in Section 4.04 hereof, or to pay the cost of improvements to the Utility; provided, that in the event that the City shall hereafter issue bonds for the purpose of financing the construction and installation of additional improvements or additions to the Utility, but which additional bonds cannot, upon the terms and conditions provided herein, be payable from the Debt Service Account. Surplus Project Revenues from time to time received may be segregated and paid into one or more separate and additional accounts from the payment of such bonds and interest thereon, in advance of payments required to be made into the Replacement and Depreciation Account.
4.07. Surplus Account. An account to be designated as the 2009 Sewer Project Revenue Bond Surplus Account (“Surplus Account”) is established. Any amount of the Surplus Net Revenues from time to time remaining after the above required applications thereof shall be credited to the Surplus Account, and the moneys from time to time in that account, when not required to restore a current deficiency in the Debt Service Account as provided in Section 4.04 hereof, may be used for any of the following purposes and not otherwise:
To redeem and prepay Bonds when and as such Bonds become prepayable according to their terms;
To purchase Bonds on the open market, whether or not the Bonds so purchased or other such Bonds may then be prepayable according to their terms; and, if the Reserve Account is then funded to the full amount required to be maintained therein, and the balances in the Debt Service Account and the Replacement and Depreciation Account are sufficient to meet all payments required or reasonably anticipated to be made therefrom prior to the end of the current fiscal year, then;
To pay for repairs of or for the construction and installation of improvements or additions to the Utility; and, if the Reserve Account is then funded to the full amount required to be maintained therein, and the balances in the Debt Service Account and the Replacement and Depreciation Account are sufficient to meet all payments required or reasonably anticipated to be made therefrom prior to the end of the then current fiscal year, then:
To be held as a reserve for redemption and prepayment of the Bonds which are not then but will later be prepayable according to their terms; or
To be used for any other authorized municipal purpose designated by the City Common Council.
No moneys shall at any time be transferred from the Surplus Account or any other account of the Fund to any other fund of the City, nor shall such moneys at any time be loaned to other municipal funds or invested in warrants, special improvements bonds or other obligations payable from other funds, except as provided in this Section 4.07.
4.08. Accounting. The City shall follow the municipal accounting requirements of the South Dakota Legislative Audit. The above named accounts may be designated in accordance with South Dakota municipal accounting standards.
4.09. Deposit and Investment of Funds. The City Finance Officer shall cause all moneys to be deposited as provided in South Dakota Law.
SECTION 5. Covenants, Remedies and Rates.
5.01. General. The City covenants and agrees that until all Bonds are fully discharged as provided in this Resolution, it will continue to hold, maintain and operate the Utility as a public utility and convenience, free from all liens thereon or on the income therefrom other than the liens herein granted or provided for, will observe prudent utility practices, and will maintain, expend and account for the Fund and the several accounts therein as provided in Section 4. The City will cause the Improvement to be constructed in accordance with plans and specifications hereto prepared and will not enter into contracts in excess of the amount provided
5.02. Competing Service. The City will not establish or authorize the establishment of any other system for the public supply of service or services in competition with any or all of the services supplied by the facilities of the Utility.
5.03. Billings. The charges for Sewer Utility services will be billed at least quarterly, and if the bill is not paid within sixty days of the date of billing, or if the customer fails to comply with all rules and regulations established for the Utility within sixty days after notice of violation thereof (which notice shall be given promptly upon discovery of any such violation), the service to the premises involved shall be discontinued and shall not be resumed until payment of all past-due bills for Sewer Utility service and compliance with all such rules and regulations. The City may reduce the number of days before the service will be disconnected from sixty to any lesser number of days by ordinance or resolution. The City shall take all appropriate legal action to collect the unpaid charges. The City shall follow the procedures, if any, set by South Dakota Codified Laws for disconnection of service during the winter months.
5.04. Remedies. The holder of the Bonds shall have such remedies as are set forth is SDCL 9-40.
5.05. Rates and Charges. There shall be charged a monthly surcharge for the services provided by the improvement financed by the Bonds. The surcharge shall be segregated from other revenues of the utility and shall be used for the payment of principal of and interest on the Bonds. Provided that such surcharge shall create net income, remaining from time to time after first paying all reasonable and current expenses of maintenance, repairs, replacements and operation, sufficient to fund interest, reserve and debt service fund annual requirements. The rate herein specific will be collected as a surcharge for the Improvement. This surcharge shall remain in effect until such time as the Bonds are paid in full or discharged. The initial surcharge shall be set by resolution. All users, current and future, shall be charged the surcharge for it has been found that all users benefit from the improvement. The surcharge is found to be equitable for the services provided by the Improvement. The amount of the surcharge shall be reviewed not less than annually and shall be modified in order to provide such funds as are set forth herein. All modifications may be made by Resolution. No resolutions setting the surcharge shall be subject to referendum for they are necessary for the support of government.
5.06 Statutory Lien. There shall pursuant to SDCL 9-40-25 be a statutory mortgage lien upon the Improvements in favor of and for the equal benefit of the lawful holders of the bonds issued pursuant to SDCL 9-40, except no such lien shall attach to or become a charge upon or against any property or Utility or any part thereof previously owned by the City. Until all bonds are fully paid with interest, the City shall not sell or otherwise dispose of the Utility and shall not establish, authorize or grant a franchise for the operation of any other Utility in competition with the City. The statutory lien shall continue until the bonds are paid in full.
The above and foregoing Ordinance was read October 5, 2009, and November 2, 2009, and was moved for adoption by Monson, seconded by Jesme and upon roll call vote, Pribyl, Grimes, Klungseth and Dorsett voted aye, no nay votes, whereupon the Mayor declared the Ordinance to be duly passed and adopted.
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Attest:
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Finance Officer
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Mayor
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First Reading: October 5, 2009
Second Reading: November 2, 2009
Adopted: November 2, 2009
Published: November 9, 2009
Effective Date: November 29, 2009
EXHIBIT A
description of project
The work consists of a Duplex Submersible Pump Lift Station with a valve manhole at Cell 3 of the current stabilization ponds, railroad force main crossing, force main to Cell A of the new wastewater treatment site, riprap, artificial wetland Cells 1 thru 9 along with pipe culverts, pond piping, valves, headwalls, gravel surfacing, fencing, seeding, erosion control and other related appurtenances as shown in the contract documents and on the plan drawings.
There are three separate areas of work. They include the following:
- Current Stabilization Ponds Site
Work consists of new lift station with a valve manhole and gravel surfacing to level top of berms to a uniform elevation along with related work.
- Force Main From Current Stabilization Ponds Site to a New Treatment Site
Work consists of installation of new force main along with related work.
Work consists of the construction of a 16.1 acre receiving pond (Cell A) and 9 new artificial wetlands, wetland mitigation, piping, headwalls, fencing and restoration along with related work.
The Contractor will complete restoration of the sites by placing gravel surfacing or salvaged topsoil and seeding all disturbed areas.
Council discussed a bill submitted by the Webster School for repair work done on the armory roof. The bill was not approved for payment as the council indicated repairs are the responsibility of the school. The City received a letter from the Webster School requesting financial contributions for the upgrades done at the Armory. The council is taking this request under consideration.
6:45 p.m. Wyatt Koens informed the council of a grant that provides for regional information exchange. The Webster Police Department could get two laptop computers and software. First two years operating costs would be covered by the grant, then $3,200.00 a year to continue. All emergency personnel will have access to information and could be dispatched through the system.
Sandy Schock was present regarding land for the sewer project. Mayor Grosek indicated the council is waiting for signed documents from landowners this week, then will negotiate with landowners in order to proceed with the project.
7:05 p.m. This being the time and place for a hearing on the transfer of a liquor license from Day County Inn and Suites, Jim Zenk to Wes Torke. Present for the hearing were Jim Zenk, Wes and Ann Torke. The council has concerns and has had inquiries regarding the motel having forty rooms available to meet the requirements of the convention license. Torke and Zenk both indicated there are enough rooms with the mobile units. Motion by Pribyl, seconded by Jesme to approve the transfer contingent on getting state approval and clarification on the number of rooms. Motion carried.
7:10 p.m. This being the time and place for a variance hearing for Carman Sakariason, 615 East 12th Avenue, to place a storage building closer than the required five feet from the side lot line. Being no objections, motion by Jesme, seconded by Grimes to approve the variance. Motion carried.
Motion by Jesme, seconded by Monson to appoint Dawn Nash as Liquor Store Manager and increase her wage from 10.00 to 11.00 an hour effective November 2, 2009. Motion carried. Applications are being accepted for assistant manager and part-time clerk.
Motion by Monson, seconded by Grimes to approve increasing Dan Valsvig’s wage as wastewater operator from 10.00 to 10.50 an hour effective November 2, 2009. Motion carried.
Motion by Pribyl, seconded by Klungseth to advertise for bids for the sewer expansion project. Bids will be opened on December 2, 2009, at 2:00 p.m. at City Hall. Motion carried.
The plat showing Evenson/Grosek Addition was approved with a motion by Monson, seconded by Dorsett. Motion carried.
The City received $1,606.08 from SD DOT for airport grant reimbursement of engineering fees for environmental assessment. Motion by Pribyl, seconded by Klungseth approving supplementing the airport budget for this amount. Motion carried.
Mayor Grosek read letters from Department of Legislative Audit accepting the audit report for the two years ended December 31, 2007, and authorizing East, VanderWoude and Grant to audit 2008 and 2009 for the City of Webster. Motion by Jesme, seconded by Dorsett to accept final audit report for 2006 and 2007 prepared by Wohlenberg, Ritzman and Co. Motion carried.
Motion by Monson, seconded by Klungseth to approve the following resolution adopting an identity theft prevention program:
RESOLUTION #128
IDENTITY THEFT PREVENTION PROGRAM
WHEREAS, Section 114 of the Fair and Accurate Credit Transactions Act of 2003 (16 C.F.R. 681.2) requires all municipalities that operate utilities to develop an Identity Theft Prevention Program;
WHEREAS, this program consists of selecting methods to detect red flags when accounts are fraudulent, procedures to prevent the establishment of false accounts, procedures to ensure existing accounts are not being manipulated, and procedures to respond to identity theft;
NOW, THEREFORE BE IT RESOLVED THAT the City of Webster, South Dakota, hereby approves and adopts the provisions of this resolution to implement an Identity Theft Prevention Policy.
Adopted this 2nd day of November, 2009.
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Mayor
Attest:
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Linda Hoberg, Finance Officer
Motion carried.
7:30 p.m. This being the time and place for the opening of bids for an emergency generator to run the Fire/Police Station in case of power outages. Fire Chief Robert Kwasniewski was present. Two bids were received as follows:
Butler Cat, Caterpillar Diesel Generator Set, Model D25-8S, 25 kW Standby Power Rating, 120/240 Volt, single phase, 3 wire, 60 Hz, 1800 RPM, 100 amp, 2 pole, 240 volt automatic transfer switch, installation not included, total price $16,609.00.
Webster Mechanical, John Deere Powered 30 kW with a 100 gallon sub-base fuel tank, a sound enclosure, delivered, installed, electrically connected via 200 amp automatic transfer switch. Total price $20,985.00.
Council and fire chief discussed the two bids. Bid specs stated to include purchase and installation. Webster Mechanical meets both specifications. Motion by Pribyl, seconded by Dorsett to accept bid from Webster Mechanical. Motion carried. Fire Department has $17,000.00 in grant money to be used for the generator.
Kwasniewski informed the council that the newly installed door on the east side of the fire hall is working well. The Fire Department has a grant to cover man hours this year. Heaters have come in for the sirens and installation will be coordinated with Northwestern Energy. Currently, the Fire Department has twenty-two members.
Motion by Jesme, seconded by Dorsett to approve submitting an application to get on the state water plan for pursuing grant funds to purchase new meters and an automated reading system. Motion carried. Because of increases due to operation and maintenance costs, and the sewer project, quarterly billing will be harder to finance for most households. For this reason, the City is considering changing from quarterly to monthly billings. The current reading system is manual and less efficient than the new metering systems. An automated system is estimated to cost $200,000.00 with new meters and reading equipment. Once the City gets on the State Water Plan, an application can be submitted for consolidated grant application.
The council gave first reading to Ordinance #453, Water and Sewer Rates, with a motion by Pribyl, seconded by Monson to approve $5.50 per 1,000 gallons water and increase the sewer rates to $69.00 per quarter effective January 1, 2010. The distribution and maintenance fee of $9.00 per quarter will not increase. Motion carried. The quarterly minimum bill that includes 4,500 gallons water increases from $93.60 to $102.75.
Motion by Pribyl, seconded by Jesme to set a hearing for renewal of alcoholic beverage licenses within the City of Webster at 7:00 p.m., on December 7, 2009. Motion carried.
Northeast Council of Governments will be holding their annual meeting on November 18th in Aberdeen. If any council member is planning to attend, please let the finance officer know by Friday, November 13th.
Salaries for city employees for the year 2010 were discussed. The council will review the present salaries and present the resolution at a future meeting.
The council gave approval to apply for an Energy Efficiency and Conservation Block Grant funded through the American Recovery and Reinvestment Act. Northeast Council of Governments will work with the city in completing the application. Projects eligible are heating systems, insulation, window and lighting replacements.
The idea of a dog kennel was discussed by the council. Currently, the dog catcher keeps stray dogs at his house for 3 days before transporting to the Humane Society. The finance officer is checking with other communities on kennel arrangements.
Approval was given to purchase a 2010 Dodge Charger for the police department from the State Vehicle Specifications with a motion by Dorsett, seconded by Grimes. Motion carried.
Motion by Grimes, seconded by Pribyl accepting the fuel bid from Sioux Valley Co-op as follows: Unleaded Gas $2.495, Diesel #2 $2.565, Diesel #1 $2.885. Motion carried.
The following building permits were approved with a motion by Jesme, seconded
by Monson:
Carman Sakariason, 615 East 12th Avenue, Storage Building, Value $2,000.00
Gwen Stanley, 920 West 5th Street, Deck, Value $400.00
Donald Kwasniewski, 615 West 7th Street, Garage, Value $16,500.00
Marvin Mathiason, 315 East 8th Avenue, Storage Building, Value $1,900.00
Motion carried.
Motion by Pribyl, seconded by Klungseth approving Garret Premus attend a week of training in Pierre. Motion carried.
Thank you cards were acknowledged from The Kat’s Place, Rolfe Ludtke and Second Chance For Life Foundation.
Other items discussed included checking with SD DOT and Northwestern Energy about installing a street light on 7th Street West by the Golf Course, and sending clean-up letters to nuisance property owners. Klungseth received information pertaining to the City’s radios becoming obsolete in 2013. They will need to be digital to be compatible with the state system. Currently, there is no grant money for radios, but Klungseth is working with Day Co. Emergency Mgmt. Office for future grants.
No further business, motion by Jesme to adjourn, seconded by Grimes. Motion carried. Next regular meeting is scheduled for December 7, 2009, at 6:30 p.m.
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Mike Grosek, Mayor
_______________________________
Linda Hoberg, Finance Officer
This institution is an equal opportunity provider, and employer.
Published once at the approximate cost of ______________.