OFFICIAL PROCEEDINGS OF THE
CITY OF WEBSTER, SOUTH DAKOTA
Council room, City Hall, Webster, South Dakota, December 7, 2009, Mayor Mike Grosek presiding. Council members present: Dave Jesme, Wayne Klungseth, Roger Monson, Wally Pribyl, Jim Grimes, Morgan Dorsett and Attorney VanderLinden. Others present: Kurt Gravley, Scott Grajczyk and John Suhr.
Motion by Pribyl, seconded by Grimes to approve the minutes of the November 2, 2009, meeting. Motion carried.
Motion by Pribyl, seconded by Dorsett to approve the following payroll and bills: Payroll (net) Admin. $3327.88, Liquor $2755.07, PT B. Anderson $973.37, ST D. Nash 75.98, Library $2116.63, Street $4873.34, Police $8908.68, ST. R. Kiefer $448.75, T. Kiefer $502.29, W. Koens $425.12, G. Premus $519.60, D. Roth $595.98, Animal Control S. Hargis $225.22, Sewer $2871.32, Water $1805.42, City Hall $1849.94.
Claims: SD State Treasurer $2854.32-liquor and golf sales tax, A and S Hardware $276.90-supplies, Alco $25.98-supplies, Alltel $93.64-cell service, AFLAC $532.77-insurance, A-Ox Welding Supply $10.85-supplies, Auditor’s Office-Petty Cash $168.49-postage and supplies, Avera Queen of Peace $137.00-drug tests, Bierschbach Electric $3397.57-materials and labor, Bituminous Paving $2115.07-hot mix, Buhl’s of Britton $126.25-service, City of Webster 360.00-pre-payment, Clark Engineering $18600.00-WWTF planning, Dakota Supply Group $11.38-supplies, Day County Sales and Service $147.39-parts, Delaney, VanderLinden $5636.70-fees, Dependable Sanitation $379.29-service, Don’s Repair $44.04-supplies, East, VanderWoude & Grant $6500.00-fees, Ellwein Brothers $39742.30-merchandise, Emery-Pratt $319.77-books, Frito-Lay $41.40-resale, Gale Group $108.26-books, Glacial Lakes Humane Society $80.00-impounding dogs, David Guffin $500.00-garage, Hanten Repair $249.80-parts, Hayes Excavating $200.00-grave openings, Health Pool of SD $21486.62-insurance, Hedahls Auto Parts $11.36-parts, Linda Hoberg $100.00-meetings and meals, ITC $336.96-phone service, Jensen Rock & Sand $1247.13-deicing sand, Johnson Brothers $16324.45-merchandise, Johnson Lumber $124.07-supplies, Wayne Klungseth $35.00-NECOG meeting, Lake Area Hospital Board $25000.00-support, Lake Region Electric $88.42-airport lights, Main Street Designs $277.08-bulbs, Midcontinent Communications $126.04-internet and cable service, Mike’s Jack & Jill $23.08-supplies, NE Council of Governments $15.00-meal, Northland Auto $57.09-parts and labor, Northside Implement $85.00-parts, Northwestern Energy $6265.76-service, Office Equipment $43.79-supplies, One Call Systems $37.40-locate tickets, Pioneer Research Corp. $536.64-supplies, Plains Stump Grinding $312.00-services, Pollard Water $89.80-supplies, Porter Distributing $14179.60-merchandise, Prairie Auto Parts $152.38-parts and supplies, Regent Book $55.96-books, Reporter and Farmer $1110.85-ads and legals, Republic Beverage $14292.01-merchandise, Ryan’s Candy $118.36-merchandise and supplies, SD Dept of Revenue $362.00-lab work, SD Retirement System $5728.92-contributions, SD Supplemental Retirement $175.00-contributions, Sioux Valley Co-op $3036.08-fuel, Successful Farming $15.95-subscription, Watertown Co-op Elevator $43.60-supplies, WEB Water $14468.82-water, Webster Area Development Corp. $10000.00-support, Webster Chamber of Commerce $50.00-retail promo, Webster Lumber & Home Center $470.52-rental and supplies, Webster Tire Service $234.95-repairs and supplies, Dacotah Bank $33.15-service charges, Payroll Taxes $7940.64. All councilmen voting aye, motion carried.
Motion by Jesme, seconded by Dorsett to approve the Finance, Police and Liquor reports. Motion carried.
6:30 p.m. Kurt Gravley, representing the Museum of Science, Wildlife and Industry, stated some of the older buildings on the museum grounds are in need of repair. The Morton Church building needs an entire new floor. Gravley asked the council if they could contribute $1,500.00 towards the project. Mayor Grosek stated the City’s budget is tight at the end of the year but could look at a contribution next year. Gravley indicated the project would not be done until next summer and the council could let him know.
6:45 p.m. Scott Grajczyk was present to discuss landscaping that he did in his yard to divert water to the storm sewer and indicated the matter has ended up a legal matter with his neighbor. Mayor and council told Grajczyk this is a civil matter and City cannot advise on landscaping on private property.
7:00 p.m. This being the time and place for a hearing for the renewal of alcoholic beverage licenses. Motion by Jesme, seconded by Monson to approve the license applications for:
Herbert McKenneth Post No. 40, American Legion Club, 614 Main St. Retail and
Sunday (On-Sale Liquor)
Veterans of Foreign Wars, 521 West First St., Retail and Sunday (On-Sale Liquor)
The Galley, 230 W Hwy 12, Retail and Sunday (On-Sale Liquor)
The New Frontier, Steve Dolney, 500 Main St., Retail and Sunday (On-Sale Liquor)
The Decoy, Cory Fields, 518 Main St., Retail and Sunday (On-Sale Liquor)
City Liquor Store, 100 E Hwy 12 (Off-Sale Liquor)
The license application for Day County Inn & Suites, Wes Torke, 801 West Highway 12(Convention) was approved contingent on state approval of the transfer from the prior owner. Motion carried.
7:05 p.m. Todd Garry, Webster Area Development Corporation, was present to request a five year extension on the remaining loan balance for Dakota Foundry from the City’s Industrial Fund. Motion by Jesme, seconded by Monson approving the extension. Motion carried.
The accounting firm of East, Vander Woude and Grant, Sioux Falls, has started the 2008 audit for the City of Webster.
SEWER PROJECT: Motion by Monson, seconded by Klungseth to approve the mayor sign the pipeline license agreement with the BNSF Railway and payment of $2,918.00 in contract fees and $1,000.00 for insurance requirement. Motion carried.
Motion by Monson, seconded by Klungseth to approve the mayor sign the Right of Way Certificate required by USDA Rural Development. Motion carried.
Motion by Jesme, seconded by Grimes to approve the mayor sign the agreement for right of way easement with Fred Reiprich and payment of $1,553.50. Motion carried.
Motion by Pribyl, seconded by Grimes to approve the mayor sign the agreement for right of way easement and payment of $100.00 to Webster Township. Motion carried.
Motion by Monson, seconded by Pribyl to approve the mayor sign the agreement for Right of Way Pipe Culvert Installation with Morton Township. Motion carried.
Attorney VanderLinden stated he is waiting for final word from the FSA Office on the CRP program payments on the Jacobson land.
On December 2, 2009, bids were opened for the wastewater project. The following bids were received:
Doboszenski & Sons, Inc., Loretto, MN, $2,268,311.23
Frattalone Companies, St. Paul, MN, $2,887,925.54
Foothills Contracting, Inc., Webster, SD, $1,787,224.00
Bates Construction Company, Twin Brooks, SD, $1,853,805.91
Loiseau Construction, Inc., Flandreau, SD, $2,360,035.25
Clark Engineering has reviewed the bid package information submitted by the low bidder of Foothills Contracting, Inc., and found the bid to include the required information. Motion by Monson, seconded by Pribyl to approve the award of the contract to Foothills Contracting contingent on review and approval of the bid package information by the agencies funding the project.
7:15 p.m. Fire Department members Eric Kwasniewski, Dan Kirchmeier, Rob Grewe, and Scott Grajczyk informed the council the SCBA tanks need testing and approximate cost is $1,000.00. The pump tested okay on the 1989 Chevy but the valves are leaking and is estimated to cost between $2,500.00 to $3,000.00 to repair. Motion by Grimes, seconded by Klungseth to get tanks tested and fix valves. Motion carried. Discussion was held about the siren not working at the fire hall, heaters for sirens, and exhaust system is 50% completed.
Motion by Klungseth, seconded by Dorsett to pass the second reading of Ordinance $453, Water and Sewer rates as follows:
ORDINANCE #453
AN ORDINANCE AMENDING ORDINANCE #448
KNOWN AS THE WATER AND SEWER RATES ORDINANCE
PURSUANT TO SDCL 9-19-03
BE IT ORDAINED by the City Council of the City of Webster, South Dakota, that Ordinance #448, known as the water and sewer rates ordinance be revised as follows:
Domestic and Commercial Sewer Rates within the City shall be as follows;
Minimum of $69.00 for the first 50,000 gallons, $64.00 for each additional 100,000 gallons or fraction thereof. The gallons will be measured by the water gallons metered to or produced on the premises. There shall be a user fee of $23.00 per month ($69.00 per quarter) for each residence, multiple family and commercial occupancy within the City of Webster. This shall include each apartment unit and every multiple community building.
Domestic and Commercial Water Rates within the City shall be as follows:
The minimum water within the City limits of Webster, South Dakota shall be twenty-four dollars and seventy-five cents ($24.75) per quarter, up to 4,500 gallons minimum per quarter.
1st 100,000 gallons $5.50 per 1,000 gals
2nd100,000 gallons $5.25 per 1,000 gals
3rd 100,000 gallons $5.00 per 1,000 gals
There shall be an additional Distribution and Maintenance (DM) fee of $3.00 per month for each water user including each residence, multiple family and commercial occupancy within the City of Webster. This fee shall apply to all vacant structures or lots where city water distribution is available.
This Ordinance will become effective January 1, 2010.
1st Reading November 2, 2009
Approved and adopted December 7, 2009
Publish December 14, 2009
___________________________________
Mike Grosek, Mayor
_______________________________________
Linda Hoberg, Finance Officer
All councilmen voting aye. Motion carried.
The extra charge for water and sewer users outside city limits will stay the same.
Two dog kennels will be purchased and placed on the south side of the city shop building. Animal control officer, Steve Hargis will monitor the animals.
Motion by Jesme, seconded by Grimes to approve the resolution for the energy grant projects:
RESOLUTION #129
WHEREAS, the City of Webster has identified the need for the implementation of energy conservation measures, and
WHEREAS, the City of Webster proposes to undertake the following projects:
1) Webster Fire Station ceiling insulation and new natural gas fan unit heater;
2) Golf Course Club House window and patio door replacement;
3) Webster Armory updating air handling unit and temperature controls, replacement of four doors, six windows, and the existing air filtration system and boiler; and
4) City Hall installing new windows on upper level and new lighting throughout.
WHEREAS, the City of Webster is eligible to apply to the State of South Dakota for Energy Efficiency and Conservation Block Grant (EECBG) assistance for the proposed project(s) as
1) City of Webster is included in the latest Census of Governments (2007) as an incorporated municipality; and
2) City of Webster has a governance structure with an elected official and governing body; and
3) City of Webster was not eligible for a direct allocation of EECBG under the ARRA program; and
WHEREAS, with the submission of the EECBG application the City of Webster assures and certifies that all EECBG program requirements will be fulfilled,
THEREFORE, BE IT RESOLVED that the governing body of the City of Webster duly authorizes the Mayor to sign and submit all necessary paperwork for the EECBG application on behalf of the City of Webster requesting up to $550,000 of funds.
This resolution is effective immediately upon passage.
Adopted this __7th__ day of, __December________, 2009___.
_________________________________________
Mike Grosek, Mayor
_City of Webster_____________________________
Applicant Unit of Governments Name
ATTEST: _________________________________
Linda Hoberg, Finance Officer
All councilmen voting aye. Motion carried.
The City has ordered fourteen spruce trees, three-four feet tall, to replace the old evergreens in the Soldier’s Circle at the cemetery. The new trees will be planted next spring.
Upon resignations of liquor store clerks, Deb Davidson and Brenda Anderson, motion by Jesme, seconded by Pribyl to hire the following: Judy Holt, assistant manager, $9.50 hour; Ginger Glover, clerk, $7.75 hour; Loren Reiprich, part-time clerk, $7.50 hour. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Grimes to set a special meeting for December 28th at 5:30 p.m. to finalize the salary resolution, finish any year end business, and approved the first reading of Ordinance #454, Supplemental Ordinance. Motion carried.
Motion by Jesme, seconded by Klungseth approving the mayor signing the Joint Cooperative Agreement with Northeast Council of Governments for calendar year 2010. Motion carried. The local share of $1,390.43 will be billed in January. NECOG provides planning, technical and grant assistance to local governments. Currently, they are assisting the city with a state water plan application for water meters and radio read system and energy efficiency grant application.
Attorney VanderLinden is in receipt of correspondence from SD Housing regarding a delinquent water bill.
Motion by Pribyl, seconded by Dorsett approving the plats for Webster Treatment Site, Snaza Lots 1 & 2, Baumgarn Outlot 1, Donald Kwasniewski Addition and Replat of Lot 1, Olson First Subdivision. Motion carried.
Motion by Grimes, seconded by Dorsett accepting the fuel bid from Sioux Valley Co-op for the month of December as follows: Unleaded gas $2,595, #2 Diesel $2.565, #1 Diesel $2.885. Motion carried.
The following building permits were approved with a motion by Jesme, seconded by Monson:
Julian Meuer, 19 East First Avenue, Storage Shed, Value $500.00
Chris Johnson, 921 East 5th Street, Addition, Value $10,000.00
David Guffin, 707 East 1st Street, Storage Shed, Value $1,600.00
Kris Amundson, 40 East 3rd Avenue, Storage Shed, Value $400.00
Motion carried.
Motion to adjourn by Jesme, seconded by Pribyl.
_________________________________
Mike Grosek, Mayor
_____________________________
Linda Hoberg, Finance Officer
This institution is an equal opportunity provider, and employer.
Published once at the approximate cost of ______________.