OFFICIAL PROCEEDINGS OF THE
CITY OF WEBSTER, SOUTH DAKOTA
Council room, City Hall, Webster, South Dakota, April 7, 2010, Mayor Mike Grosek presiding. Councilmen present: Roger Monson, Dave Jesme, Wayne Klungseth, Jim Grimes, Wally Pribyl, Morgan Dorsett. Attorney: Leon VanderLinden. Staff: Jennifer Wickre, Linda Hoberg. Others present: Wyatt Koens, George Thompson, Anne Fossum.
Motion by Pribyl, seconded by Jesme to approve the minutes from the March 1, 2010, meeting. All councilmen voting aye. Motion carried.
Motion by Jesme, seconded by Klungseth to approve the following claims and warrants issued: Payroll (net) Admin. $3477.68, Liquor $3517.81, Library $2216.94, Street $4993.00, Police $9364.38, ST R. Kiefer $352.01, W. Koens $122.94, G. Premus $145.66, Animal Control S. Hargis $62.92, Sewer $2786.46, Water $1839.58, City Hall $1884.84.
Claims: Dacotah Bank $20.00-service charge, SD Municipal Street Maintenance Association $35.00-registration fee, SD State Treasurer $2594.76-sales tax, Webster Youth Center $2500.00-support, Postmaster $230.16-mailing quarter bills, SD Municipal League $165.00-District I Mtg, A and S Hardware $462.09-supplies, Ackerman Tree Service $500.00-grind stumps, Alltel $94.02-cell service, AFLAC $532.77-insurance, A-Ox Welding Supply $21.70-welding supplies, Auditor’s Office $309.29-postage and supplies, Avera Queen of Peace $137.00-testing, Bellboy Corporation $34.24-supplies, Best Western Ramkota $174.00-lodging golf conference, Buhl’s of Britton $115.25-rug service, City of Webster $795.00-quarter utility bills and employee prepayments, Clark Engineering Corporation $10242.00-lagoon planning, Coca Cola $152.16-merchandise, Colonial Research Chemical $2044.28-supplies, Dakota Supply Group $29.57-flags, Day County Sales & Service $41.20-parts, Dependable Sanitation $324.19-service, Don’s Repair $76.62-supplies, Ellwein Brothers $35816.55-merchandise, Emery-Pratt Co. $176.79-books, First National Bank of Sioux Falls $19634.71-SRF Loans, Frito-Lay $35.32-resale, Galls $415.63-supplies & clothing, Gaylord Bros. $394.53-supplies, Gene’s Service $63.00-service, Glacial Lakes Humane Society $40.00-impounding dogs, Graybar-275.00-parts, Hanten Repair $140.03-supplies, Hayes Excavation $600.00-burials, Health Pool of SD $22136.46-insurance, Hedahls $6.89-parts, Heiman Fire Equipment $214.30-supplies, Randy Hinderks $177.70-equipment, ITC $380.85-phone service, David Jesme $210.27-reimbursement, Johnson Brothers $14048.85-merchandise, Johnson Lumber $14.16-supplies, Lisa Jorgenson $150.00-training, Keller Mechanical $412.57-furnace repairs, Tim Kiefer $945.96-reimbursement, Kuecker Cleaning $332.41-services, Lake Region Electric $259.99-airport lights, Main Street Designs $458.02-bulbs, Michael Todd & Company $714.01-brooms, Midcontinent Communications $126.04-internet and cable service, Mike’s Jack & Jill $52.88-supplies, Northland Auto $97.06-parts and supplies, Northwestern Energy $7869.28-utilities, Oasis Inn $57.00-safety meeting conference, Office Equipment $92.68--supplies, One Call Systems $2.26-locates, Porter Distributing $9437.47-merchandise, Postmaster $185.00-bulk mailing permit, Prairie Auto Parts $386.08-parts and supplies, Reporter and Farmer $427.84-legals and ads, Republic Beverage $11486.30-merchandise, Roger’s Electric Motor Service $416.80-parts & labor, Ryan’s Candy $238.11-merchandise and supplies, Sanitation Products $177.82-parts, SD Department of Revenue $107.00-lab fees, SD Public Assurance Alliance $41711.90-insurance, SD Retirement System $6163.54-contributions, SD Supplemental Retirement $225.00-contributions, SD Unemployment $7449.54-insurance, SDML Workman Comp. $669.00-insurance, Sheehan Equipment $43.86-parts, Sioux Valley Co-op $2013.85-fuel, Skeide Graveling $150.00-service, Upstart $107.60-supplies, Watertown Co-op Elevator $15.30-supplies, Watertown Lawn & Garden $494.80-parts, WEB Water $12442.02-water, Webster Lumber $79.99-supplies, Webster Tire $37.50-repair, Western Books $47.60-books, City of Webster $100.00-apply bond, Payroll taxes $8513.53. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Dorsett to approve the Finance, Liquor and Police reports. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Grimes to approve the 2009 annual report of the City of Webster as presented by the finance officer. All councilmen voting aye. Motion carried.
The council acknowledged a thank you from the Kat’s Place for the support received.
Patrolman Wyatt Koens presented quotes for an in-car video camera system from Digital Ally. The price quoted for a new camera is $3,325.00, with a three year warranty, and a refurbished model is $3,025.00. Koens indicated the department has $628.00 in remaining equipment grant funds that could be used towards the purchase price. Motion by Dorsett, seconded by Klungseth to purchase the new camera. All councilmen voting aye. Motion carried.
Anne Fossum was present to review the job descriptions for the librarian and assistant librarian and presented the annual report for the library. Fossum explained the SD Library standards and certifications. She stated that usage is up on audios and computers this year. The council accepted the job descriptions as presented.
7:00 p.m. Fire Department members Mark Kampa, Dan Kirchmeier, and Rob Grewe inquired about the energy grant applied for to replace the furnace at the fire station. Mayor Grosek stated the grant has been awarded for the fire station projects and the City is awaiting further information on grant requirements before starting any work. The department has been awarded a grant for pagers with matching funds of $2,900.00. Council gave approval for a grant to be written for a tender truck and operations and equipment. No word has been received on grants submitted last year. Discussion was held about membership numbers and enforcing by-laws stating 25 is maximum number allowed on the department. Members present informed the council that the exhaust system and generator are installed. Estimates to make repairs to the walk-in door on the west side of the fire station will be presented to the council at a future meeting. Motion by Pribyl, seconded by Dorsett to approve the department ordering 11 new pagers at a cost of $550.00 each. All councilmen voting aye. Motion carried.
The mayor and council welcomed Bryce Kampa to the meeting. Bryce wants to start work on building shelves and lockers at the fire station for his Eagle Scout project. He has received a quote of $405.48 for the materials. Kampa had planned on planting trees in the park for his project but he said that plan did not work out. Motion by Jesme, seconded by Monson approving the project. All councilmen voting aye. Motion carried.
7:15 p.m. Darla Johanson, Whetstone Valley Business Opportunities spoke to the council about the group’s mission to assist business development in rural communities of Northeast South Dakota. They are expanding their offerings with grant writing services and sponsoring learning classes in communities. Johanson asked the council to contribute $700.00. No action taken.
Job descriptions for the finance officer and clerk were reviewed with the council. Motion by Pribyl, seconded by Jesme to approve the job descriptions. Motion carried.
Motion by Jesme, seconded by Klungseth to approve the current pay request of $2,817.69 from Helms Engineering for the airport environmental assessment. All councilmen voting aye. Motion carried.
Motion by Klungseth, seconded by Grimes to approve the following reimbursements to supplement the budget: State of SD $1606.09-airport grant, Webster Auto Care $477.21-fire truck exhaust work.
Discussion was held about replacing the 1978 Cat Motor Grader Model 120G. Motion by Monson, seconded by Dorsett to purchase a John Deere 670G Motor Grader from RDO Equipment for the purchase price of $186,775.00 from the government bid.
The council decided on making a down payment of $40,000.00 and the remainder to be paid by installment payments over five years. The old blade will be appraised for value.
All councilmen voting aye. Motion carried.
Motion by Pribyl, seconded by Grimes to set a hearing on May 3, 2010, at 7:00 p.m. for special malt beverage licenses for the following: American Legion Post #40 on June 5th and 6th at the Veterans Memorial Sports Complex, and Lake Region Shrine Club on June 10th at the Day County Fairgrounds. All councilmen voting aye. Motion carried.
Discussion was held about the recently completed accessibility evaluation for City Hall. This evaluation was a requirement with the City receiving funding from USDA Rural Development for the new lagoon. Work to be done includes improved signage, lever hardware and remodel a restroom to be fully accessible.
Motion by Monson, seconded by Jesme to advertise for sealed bids for a season’s supply of hot and cold mix to be opened at 7:10 p.m. on May 3, 2010. All councilmen voting aye. Motion carried.
The increase in water and sewer rates were discussed. At this time rate increases have not been finalized. Notification has been received from SD DENR that the meter project has been placed on the state water facilities plan making the project eligible for funding consideration. A grant application has been submitted to DENR with the consolidated water program.
Motion by Dorsett, seconded by Jesme to hire the following applicants at the swimming pool: Manager: Steve Hairgrove $8.75/hr. Assistant Manager: Greg Marx $7.75. Lifeguards: Alyssa Smidt $7.25, Jay Lamb $7.25, Anna Scherr $7.25, Jim Marx $7.50, Kelli Meland $7.50, Lisa Jorgenson $7.25, Kelsie Somsen $7.25, Tarah Voss $7.50, Bryce Sichmeller $7.25. All councilmen voting aye. Motion carried.
Motion by Klungseth, seconded by Grimes to set the City Wide Clean-up for April 26th through April 29th. All councilmen voting aye. Motion carried.
Motion by Dorsett, seconded by Klungseth to publish the 2009 Drinking Water Report. All councilmen voting aye. Motion carried.
Motion by Jesme, seconded by Monson to approve Bette Zenk as coordinator for baseball and Chris Chapin for softball coordinator. All councilmen voting aye. Motion carried.
Motion by Klungseth, seconded by Dorsett to approve Brian Sichmeller attend the SD Municipal Street Maintenance Conference in Pierre on April 14th and 15th. All councilmen voting aye. Motion carried.
Mayor Grosek read a letter from SD DENR recognizing the City as being awarded the 2009 Excellent Operation and Maintenance Award for its wastewater treatment facility.
Motion by Monson, seconded by Pribyl to approve increasing Judy Holt’s wage as Liquor Assistant Mgr. from $9.50 to $9.75/hr and Ginger Glover’s wage as Liquor Clerk from $7.75 to $8.00/hr retroactive to March 1, 2010. All councilmen voting aye. Motion carried.
Attorney VanderLinden discussed correspondence he received about a weather reporting unit for the airport. SD DOT is requesting an instrument approach for Webster and would purchase the unit. The City would be responsible for installing the unit, connecting electricity and paying for communications after the first year. No action was taken. VanderLinden informed the council that he was contacted by Greg Bair who has a crop spraying business and would like to build a hangar at the airport. Bair is planning to come to a future council meeting and present his plans.
Mayor updated the council about the pre-construction meeting held on April 17th for the lagoon. Foothills Construction is planning a start date of July 1st. Project completion date is November 10, 2010.
Motion by Klungseth, seconded by Pribyl, approving the mayor sign the agreement for the energy efficiency grant projects. Lighting will be updated and new windows will be installed at City Hall. The Fire Station will be insulated and a new furnace installed. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Grimes to set a variance hearing for Casey Baumgarn, 13 East 3rd Avenue, to build a garage larger than the City ordinances allow in a residential area. The hearing is set for 7:20 p.m. on May 3, 2010, at City Hall. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Pribyl to approve first reading of Ordinance #456 amending Ordinance #452 Sewer Project Revenue Bonds. The amendment designates the bonds as Build America Bonds in order to receive an interest credit. Motion by Monson, seconded by Dorsett, to have a special meeting on April 13th at 12:00 p.m. to have second reading of the ordinance. All councilmen voting aye. Motions carried.
Motion by Grimes, seconded by Pribyl to accept the fuel bid from Sioux Valley Co-op for the month of April as follows: Unleaded gas $2.735, #2 Diesel $2.726. All councilmen voting aye. Motion carried.
The following building permits were approved with a motion by Dorsett, seconded by Grimes:
Pleasant View, 1101 East 7th Street, Storage Shed, Value $5,824.00
Robert Kwasniewski, 16 West 7th Avenue, Warehouse, Value $29,000.00
St. Mary’s Church, 801 Main, Awning, Value $500.00
Craig Case, 722 West 11th Avenue, House, Value $220,000.00
Daniel Kirchmeier, 67 East 2nd Street, Addition, Value $5,000.00
Ken Parker, 97 East 2nd Avenue, Deck & Fence, Value $650.00
Dan Williams, 508 West 4th Street, Storage Shed, Value $4,000.00
Harlan Coon, 1103 East 3rd Street, Deck, Value $1,000.00
Watertown Co-op Elevator, 409 East 4th Street, Steel Bin, Value $650,000.00
All councilmen voting aye. Motion carried.
Other business: a letter has been written to property owner at 203 West 7th Avenue regarding the complaints received about the condition of the house. Dorsett presented an overview of the Diamond Club activities in 2009. The main project this summer for the Club will be to add sidewalk at the ball complex. They are planning on hosting a golf tournament this summer. The Girl Scouts have received a grant to add playground equipment at the complex. Motion by Jesme, seconded by Pribyl to purchase a utility cart for the golf course for $3,650.00. All councilmen voting aye. Motion carried.
No further business, motion by Jesme to adjourn the meeting, seconded by Dorsett. Motion carried.
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Mike Grosek, Mayor
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Linda Hoberg, Finance Officer
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