OFFICIAL PROCEEDINGS OF THE

CITY OF WEBSTER, SOUTH DAKOTA

 

            Council room, City Hall, Webster, South Dakota, June 7, 2010, Mayor Mike Grosek presiding.  Councilmen present:  Dave Jesme, Roger Monson, Wally Pribyl, Wayne Klungseth, Morgan Dorsett, Jim Grimes.  Staff:  Linda Hoberg.  Reporter and Farmer:  George Thompson.                  

            Motion by Pribyl, seconded by Monson to approve the minutes from the May 3^rd regular  meeting and May 10^th and May 18^th special meetings.  All councilmen voting aye.  Motion carried.

            Motion by Monson, seconded by Klungseth to approve the following claims and warrants issued:  Payroll (net) Admin. $3447.68, Liquor $2857.92, PT A. Aslesen $121.90, M. Ninke $96.96, OT J. Holt $147.30, D. Nash $517.26,  Library $2156.97, Street $4993.00, PT W. Althoff $267.26, OT M. Eisenbraun $53.30, Police $6952.89, PT J. Coyle $358.40, ST & VAC R. Kiefer $1952.33, ST T. Kiefer $171.33, G. Premus $145.66, D. Roth $185.99, Dog Catcher S. Hargis $198.09, Golf  $1884.84, J. Aadland $359.90, L. Bjerke $779.47, L. Carlson $677.77, D. Davidson $764.26, J. Friesen $529.03, A. Garry $136.80, N. Guffin $1063.60, D. Sichmeller $221.64, Parks R. Millim $991.02, Ballfield S. Hesla $93.04, M. Kiefer $436.04, J. Zenk $561.87, Water $1838.58, Sewer $2905.20, Cemetery  L. Gaikowski $694.26, S. Majeske $1076.18, Pool S. Hairgrove $65.70, L. Jorgenson $17.28, K. Meland $19.46, K. Somsen $17.48, T. Voss $18.56, Mayor and Council M. Dorsett $36.94, J. Grimes $36.94, M. Grosek $36.94, D. Jesme $18.47, W. Klungseth $36.94, R. Monson $36.94, W. Pribyl $36.94.

            Claims: Day County Register of Deeds $75.00-filing fee, SD State Treasurer $2760.73-sales tax,  A and S Hardware $394.29-supplies, Ackerman Tree Service $892.50-trim trees, Adapco $442.50-labor, Alco Discount Store $88.59-supplies, Alltel $94.35-cell service, American Bottling Company $74.00-resale, AFLAC $532.77-insurance, A-Ox Welding $21.70-supplies, Auditor’s Office-Petty Cash $130.92-postage and supplies, Scott Bierschbach $55.00-labor, Bituminous Paving $3635.82-hot mix, Brian’s Concrete Work $3807.15-cement work, Bryan Rock Products $2110.81-materials, Buhl’s of Britton $263.55-services, Carlson & Stewart Refrigeration $2701.31-parts and labor, City of Webster $405.00-employee prepayments, Clark Engineering $6260.61-wastewater planning, curb & gutter, Coca Cola $534.52-liquor and golf resale, Community Oil $43.45-oil, Conney Safety $1201.35-safety equipment, Coteau Shopper $80.00-golf ads, Day County Conservation District $2929.00-trees, Day County Sales and Service $98.06-parts, Department of Revenue $150.00-license, Dependable Sanitation $498.04-garbage service, Don’s Repair $109.20-welding supplies, Doug’s Service and Marine $4335.18-repairs and labor, East, VanderWoude, Grant $1200.00-audit billing, Sandi Eisenbraun $50.00-reimbursement, Ellwein Brothers $32942.55-merchandise, Emery-Pratt $318.33-books, Flower Cart $63.75-flowers and labor, Frito-Lay $36.88-resale, Galls $159.65-supplies, Graham Tire $4000.00-loader tires, Steve Hairgrove $160.00-training, Hawkins, Inc. $2325.71-pool supplies, Hayes Excavating $200.00-grave openings, HD Supply Waterworks $97.81supplies, Health Pool of SD $18947.34-insurance, Hedahls Parts $110.84-supplies, Helena Chemical $247.93-seed, Chad Hesla $728.04-reimbursement, Holland Family Distributing $107.05-resale, ITC $395.01-phone service, Johnson Brothers $13229.16-merchandise, Johnson Lumber $793.78-supplies, Lisa Jorgenson $160.00-training, Kevin’s Service $100.00-services, L.G. Everist $109.98-sand, Lake Region Electric $131.09-airport lights, Larson Engraving $12.90-engraving, Brittany Matteson $150.00-training, Kelli Meland $160.00-training, Midcontinent Communications $126.04-internet and cable, Midwest Golf Car $895.00-rental, Mike’s Jack & Jill $100.92-supplies, Milbank Communications $5610.00-pagers, Milbank Winwater $550.53-parts and repairs, Northland Auto Center $1182.22-parts and labor, Northside Implement $157.00-parts, Northwestern Energy $6916.56-utilities, Office Equipment $149.74-supplies, One Call Systems $109.61-locates, Pepsi Americas $282.66-resale, Pollard Water $44.01-pool supplies, Porter Distributing $9858.80-merchandise, Postmaster $110.00-box rent, Prairie Auto $544.02-parts and supplies, RDO Equipment $199275.00-motor grader and compressor, Regent Book Company $25.98-books, Reporter and Farmer $1783.35-ads and legal notices, Republic Beverage $11579.60-merchandise, Roy’s Sport Shop $750.86-supplies, Ryan’s Candy $766.24-resale, Sanford Health $2165.85-services, SD Department of Revenue $24.00-water samples, SD Dept. of Transportation $843.09-2009 airport pavement marking, SD Retirement System $5507.37-contributions, SD Supplemental Retirement $225.00-contributions, Sioux Valley Co-op $4353.70-fuel, Skeide Graveling $249.90-services, Superior Tech Products $444.30-supplies, Team Logo $117.89-supplies, Watertown Co-op Elevator $25.00-chemical, Wayne’s Heating $444.82-parts and labor, WEB Water $14269.38-water, Webster Auto Care $149.92-parts and labor, Webster Area Chamber $5000.00-support, Webster Girl Scout Troop 4402 $202.82-reimbursement, Webster Liquor Store $178.97-golf resale, Webster Lumber Center $260.59-supplies, Webster Tire $489.95-repairs, Z & S Dust Control $4458.00-dust control, City of Webster $152.88-apply bonds of GF, Sylvester Ewalt $47.12-refund bond, Dorian Kollander $100.00-refund bond, Dacotah Bank $20.00-service charge.  Payroll Taxes $13001.46.  All councilmen voting aye.  Motion carried.

            Motion by Pribyl, seconded by Dorsett to approve the Finance, Police and Liquor Reports.  All councilmen voting aye.  Motion carried.

            Dawn Nash, Liquor Store Manager, was present to review the job descriptions for the liquor store positions.  Nash also reported the cooler is working good now that the new compressor has been installed.  She has been contacted by a firm about a computer.  Price will depend on compatibility with the current cash register. 

            Motion by Monson, seconded by Jesme to hire Tracie Woodell as Liquor Store Clerk at the rate of $7.75 an hour.  All councilmen voting aye.  Motion carried. 

            Motion by Jesme, seconded by Grimes to hire Arianna Berg as part-time clerk at the Liquor Store at the rate of $7.25 an hour.  All councilmen voting aye.  Motion carried. 

            Motion by Jesme, seconded by Pribyl to pass the following resolution in appreciation to Mike Grosek for 25 years as mayor of the City of Webster: 

 

 

 

 

RESOLUTION #132

WHEREAS, Mike Grosek was elected as Mayor of the City of Webster on    May 6, 1985; and

WHEREAS, Mike Grosek has faithfully and conscientiously served the Municipality and its citizens for 25 years; and

WHEREAS,  Mike Grosek displays excellence in work ethics, develops a high respect with municipal employees and the citizens of our municipality, and displays an outstanding commitment to serve the Municipality; and

WHEREAS, the Governing Body, by this resolution, wishes to express its great appreciation to Mike Grosek for meritorious services, loyalty and dedication to the Municipality and its citizens. 

Now, therefore…

The Governing Body does hereby commend Mike Grosek for his many years of valuable service and expresses its sincere thanks on behalf of the Municipality. 

 

Dated this 7^th day of June, 2010.

 

                                                            __________________________

                                                            President, City Council

 

___________________________

Finance Officer          

 

Motion by Jesme, seconded by Dorsett to hire Nicole Finnesand as swim team coach at the rate of $2,000.00 for the season.  All councilmen voting aye.  Motion carried. 

            Ellen Robertson was present to inquire about the part-time liquor clerk position she had applied for and wondered if this position has been filled.  Council informed Robertson that the position has been filled at this time and her application will be kept on file for future openings at the Liquor Store.      

            Discussion was held about the June 4^th hearing with Day County Planning and Zoning Commission for a conditional use permit for the City’s wastewater treatment facility.  Mayor Grosek indicated the commission approved the permit contingent on the City planting trees at the south end of the project site, and possibly moving cell nine to the east of cell eight.  Grosek stated Clark Engineering and Northeast Council of Governments will check with the state agencies regarding these changes and the time limits the City is up against.  The City is hoping to have a response next week.

            Motion by Klungseth, seconded by Monson to approve $500.00 funding request for financial support of the Area Four Senior Citizens.  All councilmen voting aye.  Motion carried.

            7:00 p.m. This being the time and place for variance hearings for Phillip Gill, 810 East 7^th Street, to move in a storage building with steel exterior, and for Darrin Pesall, 513 West 2^nd Street, to build an addition onto his garage.  The total square footage of the finished garage will be larger than the City ordinance allows in a residential area and the garage addition will be constructed of steel siding.  There being no objections, motion by Jesme, seconded by Monson to approve the variances.  All councilmen voting aye.  Motion carried.  Darrin Pesall was present for the hearing and stated he is interested in  purchasing the property behind him and wanting to rent it out.  He asked if the City requires lodging permits.  Mayor Grosek informed him the City does not require this but to contact the state.    

            Randy Ryan representing the Chamber of Commerce was present to inquire about hold harmless agreements and insurance coverage for food vendors at the Tour De Kota. 

Motion by Dorsett, seconded by Grimes to approve the City of Webster sponsor the breakfast on June 11, 2010, served by the Chamber.  All councilmen voting aye.  Motion carried. 

            Motion by Jesme, seconded by Klungseth to approve the first half payment of the $20,000.00 support for the Economic Development Office for the year 2010.  Upon roll call the following councilmen voting aye:  Pribyl, Grimes, Monson, Jesme, and Klungseth.  Abstain:  Dorsett.  Motion carried. 

            Motion by Pribyl, seconded by Klungseth to approve the mayor sign the following resolution before the City can draw funds from the SRF loan: 

             

RESOLUTION

Authorizing SRF Signatory

For the City of Webster

WHEREAS, the City of Webster is proposing to make improvements to the wastewater infrastructure system; and

 

WHEREAS, the City of Webster has applied for and received $500,000 from the Clean Water State Revolving Fund (CWSRF) loan with 100 percent principal forgiveness; and

 

WHEREAS, the City of Webster needs to authorize a CWSRF signatory.

 

NOW THEREFORE, BE IT RESOLVED that the Mayor of the City of Webster, or in the absence of the mayor the President of the Council, be the authorized signatory for all loan related documents, including the application and pay requests.

 

            Dated this ______ day of June, 2010

 

                                                                                                _____________________

                                                                                                Mike Grosek

                                                                                                City of Webster

 

ATTEST:

 

______________________

Linda Hoberg, Finance Officer

City of Webster

All councilmen voting aye.  Motion carried.

            Discussion was held about the notice received from the Army Corps of Engineers regarding a landowner wanting to add fill in the wetland behind Harlow’s Bus Garage and put in a culvert.  The City sent in a response regarding the matter to the Corps stating the developer and the City shall agree before any changes are implemented. 

           

 

 

7:10 p.m. This being the time and place for a hearing on the following malt beverage licenses:       

Mike Grosek; Mike’s Jack and Jill, 1300 Main St.                 Package (off-sale)

Casey’s Retail Co., 1000 Main                                               Package (off-sale)

Schen Oil, Webster Amoco, 20 E Hwy 12                             Retailer (on-off sale)

Comes Investments, Pizza Hut, 511 E Hwy 12                     Retailer (on-off sale)

Cory Field, The Decoy, 518 Main St.                                     Retailer (on-off sale)

Boomtown Inc., Pereboom’s Café, 13 E Hwy 12                  Retailer (on-off sale)

American Legion Club, 614 Main St.                                     Retailer (on-off sale)

Webster Golf Association, 1030 W 3^rd St.                             Retailer (on-off sale)

Day County Inn and Suites, 801 W Hwy 12                         Retailer (on-off sale)

V.F.W. Post 4690, 521 W 1^st St.                                            Package (off sale)

Galley Steakhouse, Lounge & Motel, 230 W Hwy 12           Package (off sale)

Motion by Jesme, seconded by Grimes to approve the licenses as listed.  All councilmen voting aye.  Motion carried. 

            The Zoning, Buildings and Grounds Committee gave the council an update on the May meeting held to begin work on revising the zoning ordinances for the City. 

            Motion by Monson, seconded by Grimes to give first reading to Ordinance #457 amending the sewer rates to include a monthly surcharge of $9.20 to be added to the water and sewer bills in order to repay the loan from USDA Rural Development for the wastewater expansion project.  All councilmen voting aye.  Motion carried. 

7:15 p.m. This being the time and place for a variance hearing for Wayne Kuecker, 427 East 12^th Avenue, to move in two storage buildings closer than the required five feet from the side lot line.  There being no objections, motion by Monson, seconded by Pribyl to approve the variance.  All councilmen voting aye.  Motion carried. 

Motion by Jesme, seconded by Monson to approve the mayor sign the reimbursement request from the State Revolving Fund for $146,308.00.  All councilmen voting aye.  Motion carried. 

Funds have been requested from USDA Rural Development to be used to purchase the land for the new lagoon as the loan was closed on May 26, 2010.       

Motion by Klungseth, seconded by Pribyl to approve the following electrical and plumbing licenses for the term of May 1, 2010 through April 30, 2011:  Hoverstadt Electric, Wayne’s Heating & Air Conditioning, Bierschbach Electric, Northwestern Energy, and Ridge Electric.  All councilmen voting aye.  Motion carried. 

Motion by Jesme, seconded by Monson to approve the pay request from Foothills Contracting in the amount of $13,430.41for partial payment estimate #1.  All councilmen voting aye.  Motion carried. 

Motion by Monson, seconded by Klungseth to approve the finance officer and clerk attend the SDRS Seminar in Sioux Falls on June 24, 2010.  All councilmen voting aye.  Motion carried. 

7:30 p.m. This being the time and place for the opening of sealed bids for the fire tanker truck.  The following individuals present:  Tom Fairbanks, Heiman Fire Equipment, Rick Cronin, Feld Equipment, Robert Kwasniewski, Eric Kwasniewski, Dan Kirchmeier, Rob Grewe, and Ryan Kwasniewski.  The following bids were received:  Feld Equipment $182,750.00, Fire Guard Omaha & Lincoln,   $189,158.00, Heiman Fire Equipment $193,351.00.  The bids were reviewed by the fire department but tabled to give firemen more time to review the proposals.  Motion by Monson, seconded by Dorsett to set a special meeting for 5:30 p.m. on Monday, June 14^th at City Hall for further discussion on the bids.  All councilmen voting aye.  Motion carried. 

Kyle Richards, WAVE Committee member, stated the requests for proposals for designs of a new pool had been sent out previously as design build.  The committee is re-sending requests as design bid build to aquatic companies in order to be in line with the codified laws.  Richards stated the committee will have the City’s attorney and engineer review the requests before mailing them out.    

Motion by Pribyl, seconded by Grimes to pass the following resolution in order to adopt an investment policy for the City of Webster:

            RESOLUTION #134

CITY OF WEBSTER, SOUTH DAKOTA

INVESTMENT POLICY

 

            WHEREAS, South Dakota Codified Law does require local governments to adopt an investment policy; and

            WHEREAS, investment policies for local funds are determined by the governing board of the City of Webster and are to be followed by the treasurer thereof, 

            NOW THEREFORE BE IT RESOLVED that the City Council has set the investment policy as follows: 

             

1. POLICY

Pursuant to SDCL 4-5-8 it is the policy of the City of Webster, South Dakota to invest idle public funds in a manner to meet the daily cash flow demands of the City of Webster with the primary objectives, in priority order, being:  a) Safety b) Liquidity and c) Return, except those funds the Finance Officer does not have authority over, such as funds under the direct order of the Library Board. 

 

1. DELEGATION OF AUTHORITY

Authority to manage the investment program is granted to the Finance Officer, who shall refrain from personal business activity that could impair his/her ability to make impartial decisions.  The Finance Officer acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy.  In case of extended leave of absence, the Governing Board shall appoint a replacement Officer. 

 

1. AUTHORIZED FINANCIAL DEALER AND INSTITUTION

The Governing Board authorizes the placement of cash resources in the following financial institutions:

            Dacotah Bank, 600 Main, PO Box 596, Webster, SD  57274

            Cortrust Bank, 26 West 7^th Avenue, Webster, SD  57274

            Great Western Bank, 1301 Main, Webster, SD  57274

 

1. AUTHORIZED AND SUITABLE INVESTMENTS

The City of Webster, is empowered by statute to invest in the following types of securities: 

           

            United States Treasury bills, bonds and notes (SDCL 4-5-6)

            United States Government Agencies (SDCL 4-5-6)

            Certificates of Deposit (CDs) (SDCL 4-5-6)*

            Money Market Mutual Funds – open-end, no-load (SDCL 4-5-6)

           

*When investing in Certificates of Deposit (CDs) public funds will be invested at the highest rate of interest possible after attempting to secure three quotes, except for Certificates of Deposits used for loan guarantees. 

 

1. COLLATERILIZATION           

In accordance with the SDCL 4-6A, 51A-10-9, and 52-5-20 Qualified Public Depositories will furnish collateral in the sum equal to one hundred percent (100%) of the public deposit accounts that exceed deposit insurance.  The financial institution shall submit a copy of their collateralization report to the Finance Officer upon request of the City of Webster. 

 

1. REPORTING

The Finance Officer shall prepare an investment report at the request of the governing body that provides a clear picture of the status of the current investments.  The report will include the following:  Listing of investments or deposits by institution, maturity date, dollar amount, and interest rate. 

 

1. INTEREST EARNED

The interest earned from investments shall be credited to the respective funds, except Agency funds.  (SDCL 4-5-9)

 

 

Motion by __________________________

Seconded by_________________________

Voted______________________________

 

 

Dated this __________ day of ___________, 2010.

 

 

                                                            ________________________________________

                                                            Mike Grosek, Mayor

 

 

ATTEST:

 

_______________________________________

Linda Hoberg, Finance Officer

 

 

 

(SEAL)

 

All councilmen voting aye.  Motion carried. 

 

            Motion by Monson, seconded by Klungseth to advertise for sealed bids for the energy grant projects for the Fire Hall and City Hall buildings to be opened at 7:00 p.m. on July 6, 2010.  All councilmen voting aye.  Motion carried. 

            Discussion was held on switching to monthly water and sewer billings instead of quarterly billings but the matter was tabled until the City finds out more about the automated water meters and the application submitted to help fund the project. 

            Motion by Jesme, seconded by Dorsett to accept the 2008 audit report from the accounting firm of East, VanderWoude & Grant.  All councilmen voting aye.  Motion carried.  Department of Legislative Audit has reviewed and accepted the audit report and published findings in the Reporter and Farmer. 

            Motion by Dorsett, seconded by Monson to approve hiring Andrew Rohlf, certified patrolman, at $12.50 an hour.  All councilmen voting aye.  Motion carried.  Discussion was held about Ryan Kiefer’s wage and decision was made to leave at $13.50 an hour.  

            Motion by Monson, seconded by Klungseth to purchase a 2010 Sullair 185DPQ air compressor for $13,500.00 from RDO Equipment and declare the Ingersol- Rand compressor surplus and trade in for $1,000.00 on the new one.  All councilmen voting aye.  Motion carried. 

            Motion by Pribyl, seconded by Klungseth to declare the 1978 Cat 120G motor grader as surplus property and have appraised for resale.  All councilmen voting aye.  Motion carried. 

            Motion by Monson, seconded by Klungseth approving supplementing the police department budget for the equipment grant reimbursement of $4,999.58.  All councilmen voting aye.  Motion carried. 

            Motion by Jesme, seconded by Dorsett to set next month’s council meeting for July 6, 2010, at 6:30 p.m., due to the July 4^th Holiday observed on the first Monday of the month.  All councilmen voting aye.  Motion carried. 

            Motion by Monson, seconded by Dorsett to set a variance hearing for Rob Knight, 206 West 10^th Avenue, to construct a deck closer than the required five feet from the side lot line.  The hearing is set for 7:30 p.m. on July 6, 2010, at City Hall.  All councilmen voting aye.  Motion carried. 

              Approval was given to the pool manager to advertise additional sessions for swimming lessons in August.    

            Motion by Grimes, seconded by Dorsett to accept the fuel bid from Sioux Valley Co-op as follows:  Unleaded gas $2.595, Diesel #2 $2.635.  All councilmen voting aye.  Motion carried. 

            Motion by Jesme, seconded by Dorsett to approve the following building permits: 

 Phillip Gill, 810 East 7^th Street, Storage shed, Value $4,000.00

Darrin Pesall, 513 West 2^nd Street, Addition to garage, Value $1,000.00

Wayne Kuecker, 427 East 12^th Avenue, Storage shed, Value $2,000.00

Roland Copley, 514 West 2^nd Street, Deck, Value $150.00

Dennis Daly, 103 West 1^st Avenue, Fence, Value $150.00

Webster Elementary School, 101 East 8^th Avenue, Remodel, Value $1,700,000.00

Wes Torke, 801 West Highway 12, Mobile Home, Value $40,000.00

Jeff Snaza, 119 East 10^th Avenue, Fence, Value $50.00

Karla Benson, 911 East 3^rd Street, Deck, Value $2,000.00

Nathan Bloom, 421 East 12^th Avenue, Shed, Value $200.00

Perry Althoff, 1117 East First Street, Decks, Value $3250.00         

All councilmen voting aye.  Motion carried. 

 

            Motion by Dorsett, seconded by Jesme to adjourn meeting.  Motion carried. 

 

 

                                                            _______________________________________

                                                            Mike Grosek, Mayor

 

_________________________________

Linda Hoberg, Finance Officer

This institution is an equal opportunity provider, and employer.      

Published once at the approximate cost of ___________.