OFFICIAL PROCEEDINGS OF THE
CITY OF WEBSTER
Council room, City Hall, Webster, South Dakota, July 6, 2010, Mayor Mike Grosek presiding. Councilmen present: Wally Pribyl, Dave Jesme, Wayne Klungseth, Roger Monson, Jim Grimes and Morgan Dorsett. Staff: Linda Hoberg. Reporter and Farmer: George Thompson. Others present: Brian Sichmeller, Arlie Larson, Lonnie Anderson, Ellen and Morgan Ellis.
Motion by Monson, seconded by Klungseth to approve the minutes from the June 7th regular meeting and June 14th special meeting. All councilmen voting aye. Motion carried. A thank you was acknowledged from the Cadette Girl Scout Troop #44020 for funding the flower project.
Motion by Pribyl, seconded by Grimes approving the following payroll and bills: Payroll (net) Admin. $3447.68, Liquor $3133.78, PT A. Berg $478.28, Library $2204.95, Street $4993.00, PT W. Althoff $1023.66, Police $7723.00, ST J. Coyle $153.73, T. Kiefer $433.87, G. Premus $418.76, PT R. Kiefer $2233.82, Dog Catcher S. Hargis $281.43, Sewer $2882.90, Water $1839.58, OT A. Larson $318.26, Cemetery L. Gaikowski $1153.72, S. Majeske $1177.70, Park R. Millim, $930.50, Ballfield S. Hesla $1175.89, M. Kiefer $995.94, J. Zenk $995.26, Golf Course $1884.84, OT S. Sjurson $326.02, J. Aadland $1084.57, L. Bjerke $805.73, L. Carlson $662.61, D. Davidson $790.52, J. Friesen $1074.26, A. Garry $564.49, N. Guffin $1647.79, D. Sichmeller $1148.90, Pool N. Finnesand $562.59, S. Hairgrove $1191.36, L. Jorgenson $783.00, J. Marx $379.62, B. Matteson $406.02, K. Meland $639.83, Bryce Sichmeller $540.85, Kelsie Somsen $582.22, T. Voss $832.37, Mayor and Council M. Dorsett $18.47, J. Grimes $18.47, M. Grosek $18.47, D. Jesme $18.47, W. Klungseth $18.47, R. Monson $18.47, W. Pribyl $18.47.
Bills: Dacotah Bank $20.00-service charge, SD State Treasurer $2056.20-golf sales tax, Postmaster $224.49-bulk mailing utility bills, Delaney Trust Account $551603.50-land purchase, SD State Treasurer $3042.04-liquor sales tax, USDA Rural Development $8042.00-loan payment, A & S Hardware $1127.93-supplies, Aberdeen Family YMCA $270.00-CPR renewals & training, Alco Stores $101.22-supplies, Alltel $94.35-cell phones, American Bottling Company $73.38-liquor resale, AFLAC $532.77-insurance, American Red Cross-Brown County $92.00-classes, American Signal Corp. $80.94-chargers for sirens, A-Ox Welding $10.85-welding supplies,
Aquatic Technology, Inc. $496.30-lifeguard suits, Area Four Senior Citizens $500.00-funding, Auditor’s Office-Petty Cash $239.96-postage and supplies, Avera Queen of Peace $137.00-drug tests, Bellboy Corporation $82.02-liquor resale, Booklist $109.95-subscription, Buhl’s of Britton $237.75-services, Carlson & Stewart Refrigeration $379.93-parts and labor, City of Webster $2296.49-2nd qtr water bills, City of Webster $405.00-employee prepayments, Clark Engineering $10179.41-WWTF planning fees, Coca Cola $375.68-resale, Colonial Research Chemical $742.50-supplies, Conney Safety $90.00-safety glasses, Cortrust Bank $2740.82-motor grader loan payment, Dakota Supply Group $303.59-water supplies, Dave’s Marine $200.00-banner, Day County Sales and Service $157.30-parts and repairs, Leonard Deibert $392.16-fire school, Dependable Sanitation $403.04-garbage, Don’s Repair $18.87-welding supplies, East, Vander Woude, Grant & Co. $4800.00-audit fees, Ellwein Brothers $58973.10-merchandise, Emery-Pratt Co. $160.98-books, First National Bank of Sioux Falls $19634.71-SRF Loans Clean Water & Drinking Water, Glacial Lakes Humane Society $20.00-dogs, Scott Grajczyk $49.11-reimbursement, Hawkins $1646.80-pool supplies, Hayes Excavating $1000.00-grave openings, HD Waterworks $675.89-water supplies, Health Pool of SD $19741.18-insurance, Hedahl’s $158.16-parts, Linda Hoberg $346.19-reimbursement, Holland Distributing $159.20-golf resale, Holmquist Construction $193.58-labor, Hornung’s $506.66-golf resale, ITC $523.44-phone service, Johnson Brothers $22122.78-merchandise, Johnson Lumber $158.36-supplies, Lake Region Electric $66.69-airport lights, Liquid Engineering $2871.30-dive assessment, Margaret McKittrick $35.52-flowers, Michaels Fence $265.56-fencing, Midcontinent Communications $127.13-internet service and cable, Midwest Golf Cars $1326.70-golf car rent and suntop, Mike’s Jack & Jill $896.07-supplies and resale, Milbank Communications $186.57-install radio, Milbank Winwater $121.29-water supplies, NB Golf $480.00-cart rental, Northland Auto $59.87-parts and labor, Northside Implement $209.00-parts and labor, Northwestern Energy $6983.39-utilities, Office Equipment $49.23-supplies, Pepsi Americas $313.46-resale, Paul Peterson $291.83-fire school, Pollard Water.com $13.11-pool supplies, Porter Distributing $16675.45-merchandise, Prairie Auto $178.18-parts, R & R Construction $43.20-supplies, Recreation Supply $53.91-supplies, Reporter and Farmer $1504.83-legals,ads and supplies, Republic Beverage $17652.83-merchandise, Ryan’s Candy $486.49-resale and supplies, Sanford Hospital Webster $25.00-CPR class, SD Department of Revenue-Lab $131.00-fees, SD Department of Environment $1050.00-annual drinking water fees, SD Golf Association $714.00-members, SD Retirement $5694.44-contributions, SD Supplemental Retirement $225.00-contributions, SD Unemployment Ins $5141.61-2nd qtr unemployment taxes, Sioux Valley Co-op $4640.65-fuel, South Side Repair $50.30-parts, Stan Houston Equipment $124.71-supplies, Superior Tech Products $87.50-golf supplies, The Pin Center $650.00-city pins, Thomas Bouregy & Co. $112.10-books, Danny Valsvig $111.00-reimbursement, Watertown Co-op Elevator $143.25-chemicals, Wayne’s Heating and AC $174.00--parts and labor, WEB Water $15603.00-water, Webster Golf Club $400.00-golf tournament, Webster City Liquor $1023.94-golf resale, Webster Lumber & Home Center $9.38-supplies, Webster Tire $24.50-tires and repairs, City of Webster $300.00-apply bonds, Payroll Taxes $13850.82. All councilmen voting aye, motion carried.
Council reviewed the Police, Finance and Liquor reports. Motion by Jesme, seconded by Monson to approve the reports as presented. All councilmen voting aye. Motion carried.
Brian Sichmeller, Street Superintendent, was present to review the job descriptions for the street department. Sichmeller stated his department has been busy patching streets and plans to start work on West 8th Avenue by the Courthouse next week. Sichmeller also discussed equipment and asked the council to consider looking into replacing trucks.
Lonnie Anderson, engineer with Clark Engineering, reviewed the terms of the conditional use permit with the council. Anderson will be meeting with Day County Commisioners on July 13th and Day County Planning and Zoning on July 20th to discuss the City’s decision regarding changes to the plan. Anderson discussed in detail the possibility of relocating cell #9 east of cell #8 indicating that area is already planned for emergency discharges. Emergency storage is important with wet weather patterns. Engineers estimate to move cell #9 would cost the City $50,000.00 additional loan money and moving cell #9 would require new environmental review. This process would delay contractor. Anderson asked council to also consider the other two conditions being planting 1 to 3 rows of trees north of existing shelterbelt and a plan to monitor seepage. Anderson asked council to have decision by the council’s July 19th special meeting so he can relay to Day County Planning and Zoning Board.
7:00 p.m. This being the time and place for the opening of sealed bids for the energy grant projects. The following bids were received:
Hoverstadt Electric, Replace existing light fixtures in City Hall, $2,450.00
Wayne’s Heating & A/C, Install new furnace at Fire Hall, $2,791.96
Holmquist Construction, Replace windows at City Hall, $51,904.00
Motion by Monson, seconded by Pribyl to accept the above bids. All councilmen voting aye. Motion carried. Motion by Dorsett, seconded by Klungseth to re-advertise for bids to insulate the ceiling at the fire station as no bids were received. Bids will be opened at 7:10 p.m. on August 2, 2010 at City Hall. All councilmen voting aye. Motion carried.
7:15 p.m. Morgan Ellis informed the council about a grant she would like to apply for playground equipment at the ball field complex. She is a senior Girl Scout applying for her gold award. Ellis stated the total cost of the project is estimated to be $20,653.00. The grant application is for $10,000.00 towards a project minimum of $20,000.00. The Diamond Club under the direction of the City of Webster has agreed to provide matching funds. Motion by Jesme, seconded by Monson to approve the project and pass the following resolution:
RESOLUTION OF GOVERNING BODY
WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Land and Water Conservation Fund (LWCF) to public bodies to aid in financing the acquisition and/or construction of specific public outdoor recreation projects;
NOW, THEREFORE BE IT RESOLVED:
- That Morgan Ellis is hereby authorized to execute and file an application on behalf of the City of Webster with the National Park Service, U.S. Department of the Interior, through the State of South Dakota, Department of Game, Fish and Parks, Division of Parks and Recreation, for an LWCF grant to aid in financing Webster Sports Complex Playground for the City of Webster, South Dakota and its Environs.
- That Mike Grosek, Mayor, is hereby authorized and directed to furnish such information as the above mentioned federal and/or state agencies may reasonably request in connection with the application which is hereby authorized to be filed.
- That the City of Webster shall provide a minimum of 50% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility.
CERTIFICATE OF RECORDING OFFICER
The undersigned duly qualified and acting Mayor of the City of Webster does hereby certify: That the attached Resolution is a true and correct copy of the Resolution, authorizing the filing of application with the National Park Service as regularly adopted at a legally convened meeting of the City of Webster duly held on the 6th day of July, 2010, and further that such Resolution has been fully recorded in the journal of proceedings and records in my office.
IN WITNESS WHEREOF, I have hereunto set my hand this 6th day of July, 2010.
_______________________________
Signature of Recording Officer
SEAL (Notary or City)
_______________________________
Title of Recording Officer
All councilmen voting aye. Motion carried.
7:30 p.m. This being the time and place for a variance hearing for Rob Knight, 206 West 10th Avenue, to construct a deck closer than the required 5 feet from the side lot line. There being no objections, motion by Jesme, seconded by Monson to approve the variance. All councilmen voting aye. Motion carried.
7:35 p.m. This being the time and place for variance hearings for Rose Mary McKane, 1211 East 5th Street, to build a garage that will extend beyond the existing residence by 5 feet in front of the property, and Borghild Lutz, 909 East 1st Street, to construct a deck that will extend beyond the front of the property by 12 feet. Being no objections, motion by Jesme, seconded by Monson to approve the variances. All councilmen voting aye. Motion carried.
Council reviewed copies of Foothills work schedule for the wastewater site.
Motion by Monson, seconded by Grimes approving the second reading of Ordinance #457 as follows:
ORDINANCE #457
AN ORDINANCE ADDING TO TITLE 10-1 OF CHAPTER 11 OF THE REVISED ORDINANCES OF THE CITY OF WEBSTER CONCERNING A SURCHARGE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEBSTER, DAY COUNTY, SOUTH DAKOTA, AS FOLLOWS:
That Title 10-1 of Chapter 11 of the revised Ordinances of the City of Webster is amended as follows:
Title 10-1-11 Sewer rates include: All users of the wastewater treatment system for the City shall pay to the City of Webster such amounts as shall be from time to time set by ordinance of the City Council.
In addition to such charges as may be necessary to pay the expenses of operation and maintenance of the City’s wastewater system, each user of the wastewater system shall pay an initial surcharge in the amount of Nine and .20/100 ($9.20) Dollars per month, subject to adjustment from time to time by ordinance of the City Council as necessary to repay a $2,156,000.00 loan from the USDA Rural Development over a period of forty (40) years at an interest rate of three and one-quarter (3.25) percent, in accordance with the loan agreement to be entered into by the City of Webster and the USDA Rural Development, the proceeds of which loan are to be used for the wastewater treatment facility expansion project. Such surcharge shall be segregated from all other funds of the City of Webster, shall be and are hereby pledged to secure such loan, and shall be used for no purposes other than for the repayment thereof.
All other provisions of the Ordinance shall remain in force and effect as passed.
This ordinance will become effective August 1, 2010.
(SEAL)
_________________________________
Mike Grosek, Mayor
_______________________________
Linda Hoberg, Finance Officer
Passed 1st reading June 7, 2010
Passed 2nd reading July 6, 2010
Publish July 19, 2010
All councilmen voting aye. Motion carried.
Motion by Pribyl, seconded by Klungseth to approve the mayor sign the revised armory lease agreement between the City of Webster and the Webster Area School District contingent on the school’s approval. The former agreement was with the Wbster School District. The council authorized the July payment to the Webster Area School District for $12,500.00 for armory expenses with this same motion. All councilmen voting aye. Motion carried.
The Reporter and Farmer is putting together a Glacial Lakes Guide and New Residents Guide for 2010. The cost to place ads in these publications is $581.25. Motion by Dorsett, seconded by Jesme to advertise in both guides. All councilmen voting aye. Motion carried.
Garbage hauling licenses for B & G Sanitation and Dependable Sanitation were renewed with a motion by Grimes seconded by Monson. All councilmen voting aye. Motion carried.
Craig Brown, District Forester, will be checking trees for Dutch Elm Disease this month.
Motion by Jesme, seconded by Pribyl to advertise the 2005 Dodge Durango and 1978 Cat Motor Grader Model 120G for sale by sealed bids to be opened at 7:15 p.m. on August 2, 2010, at City Hall. All councilmen voting aye. Motion carried.
Council discussed water pumped from a sump hose by the new 4-plex on East 5th Street and coming around on East 13th Avenue collecting by 4-plex on East 7th Street. Mayor Grosek will be contacting the city engineer to check into the situation.
Discussion was held about the hearing in Pierre on June 24th for the Consolidated Program application to help finance the water meter replacement project. Mayor Grosek attended the hearing and informed the council that the Board of Water and Natural Resources deferred its funding decision. The deferral was to allow for the option of providing a grant through a Drinking Water State Revolving Fund loan with principal forgiveness to be considered in September. Motion by Monson, seconded by Grimes to approve the mayor sign the SRF application and pass the following resolution for financial assistance for the project:
RESOLUTION
Authorizing Financial Assistance Signatory
For the City of Webster
WHEREAS, the City of Webster is proposing to make water system improvements to include the replacement water meters and installing a remote read meter system; and
WHEREAS, the City of Webster is applying for up to $387,400 in financial assistance. This assistance may include grant and loan funding and may include forgiveness of all or a portion of principal on the loan; and
WHEREAS, the City of Webster needs to authorize a signatory for the financial assistance.
NOW THEREFORE, BE IT RESOLVED that the City of Webster make application to the South Dakota Department of Environment and Natural Resources for financial assistance up to the amount of $387,400 at an interest rate of up to 3.25% for a term of up to 30 years. The security pledged toward repayment for the water revenue bond will be user fees from the water system; and
BE IT FURTHER RESOLVED that the Mayor of the City of Webster be the authorized signatory for all financial assistance related documents, including the application and pay requests.
Dated this __6th____ day of __July________, 2010
_____________________
Mike Grosek, Mayor
City of Webster
ATTEST:
______________________
Linda Hoberg, Finance Officer
City of Webster
All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Jesme to set a special meeting on July 19, 2010, at 5:30 p.m. for a public hearing for the City of Webster water meter improvement project. All councilmen voting aye. Motion carried.
Motion by Jesme, seconded Dorsett to approve increasing Danny Valsvig’s wage from $12.00 to $12.25/hour, effective July 1, 2010, having passed the Class I Water Distribution operator certification exam. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Klungseth to approve the mayor sign the maintenance and financial agreement with the SD Department of Transportation for the Super AWOS AV with Netlink at the airport. All councilmen voting aye. Motion carried.
The City received notification from the SD Department of Revenue that the malt beverage renewal for Day County Inn & Suites is being held pending payment of property taxes.
Motion by Jesme, seconded by Pribyl to set the following hearings for variances: Christ the King Church, 103 East 11th Avenue, to add a pitched roof on the Parish Center building that will be closer than the required five feet from the side lot line. Brian Sinner, 507 West 4th Street, requests a variance to extend the roof line and build a deck on the south side of the property that will be closer than the required five feet from the side lot line. The hearings are set for 7:00 p.m. and 7:05 p.m., respectively, on August 2, 2010, at City Hall. All councilmen voting aye. Motion carried.
Discussion was held about the condition of various properties in town. Council instructed the finance officer to send letters to property owners regarding nuisances.
Motion by Pribyl, seconded by Klungseth to set a hearing on July 19, 2010, at 5:35 p.m. for a special malt beverage license for The Decoy Bar on July 24th and 25th at the Veterans Memorial Sports Complex to host a men’s softball tournament. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Grimes to supplement the street department budget for the loan proceeds received in the amount of $146,775.00 for the John Deere Motor Grader. All councilmen voting aye. Motion carried.
Motion by Grimes, seconded by Pribyl to accept the fuel bid from Sioux Valley Co-op as follows: Unleaded Gas $2.555, Diesel #2 $2.595. All councilmen voting aye. Motion carried.
The following building permits were approved with a motion by Jesme, seconded by Monson:
Scott Bauer, 217 East 13th Avenue, Addition, Value $20,000.00
Rob Knight, 206 West 10th Avenue, Deck & Addition, Value $35,000.00
Tom Lundborg, 503 West 7th Street, Deck, Value $6500.00
Matt Baumgarn, 325 East 12th Avenue, Garage, Value $20,000.00
Steve Smith, 1115 Main, Fence, Value $300.00
Borghild Lutz, 909 East 1st Street, Deck, Value $485.00
Brian Fishbeck, 617 East 4th Street, Storage Shed, Value $800.00
Susan Compaan, 439 West 8th Avenue, Changing roof pitch, Value $1,000.00
All councilmen voting aye. Motion carried.
No further business, motion by Pribyl, seconded by Dorsett to adjourn meeting. Motion carried. Next regular meeting is scheduled for August 2, 2010, at 6:30 p.m.
__________________________
Mike Grosek, Mayor
______________________________
Linda Hoberg, Finance Officer
This institution is an equal opportunity provider, and employer.
Published once at the approximate cost of _______________.