OFFICIAL PROCEEDINGS OF THE
CITY OF WEBSTER, SOUTH DAKOTA
Council room, City Hall, Webster, South Dakota, August 2, 2010, at 6:30 p.m. a regular meeting of the City Council was held with Mayor Mike Grosek presiding. Council members present: Wally Pribyl, Roger Monson, Dave Jesme, Jim Grimes and Morgan Dorsett; Attorney, Leon VanderLinden; staff, Linda Hoberg; Reporter and Farmer, George Thompson. Others present: Tyler Hagen, Troy Dean, Tim Kiefer, Andrew Rohlf.
Motion by Monson, seconded by Pribyl to approve the minutes from the July 6th regular meeting and July 19th special meeting. All councilmen voting aye. Motion carried.
Motion by Dorsett, seconded by Jesme to approve the payroll and bills as presented and authorize payment. All councilmen voting aye. Motion carried. Payroll (net) Admin. $3442.06, Liquor $3521.50, PT A. Berg $428.52, Library $2175.39, Street $4971.92, PT W. Althoff $1139.68, Police $9487.38, ST J. Coyle $102.49, T. Kiefer $256.06, G. Premus $273.12, A. Rohlf $131.79, D. Roth $106.28, PT R. Kiefer $1371.69, Animal Control S. Hargis $236.24, Sewer $2859.94, Water $1832.22, OT A. Larson $148.52, Parks R. Millim $1077.69, Ballfields S. Hesla $900.14, M. Kiefer $841.49, J. Zenk $960.63, Cemetery $1884.84, L. Gaikowski $1212.88, S. Majeske $1208.15, OT S. Sjurson $199.60, Golf J. Aadland $1107.78, L. Bjerke $774.23, L. Carlson $634.33, D. Davidson $736.26, J. Friesen $1051.06, A. Garry $541.98, N. Guffin $1408.98, D. Sichmeller $1148.83, Pool N. Finnesand $609.19, S. Hairgrove $1569.63, L. Jorgenson $975.00, J. Marx $451.94, B. Matteson $403.98, K. Meland $963.92, A. Scherr $160.29, B. Sichmeller $1101.24, K. Somsen $616.61, T. Voss $1076.20, Mayor and Council M. Dorsett $18.47, J. Grimes $18.47, M. Grosek $18.47, D. Jesme $18.47, W. Klungseth $18.47, R. Monson $18.47, W. Pribyl $18.47.
Bills: Dacotah Bank $33.05-service charge, SD State Treasurer $6313.07-sales tax, USDA Rural Development $8042.00-loan payment lagoon, Holmquist Construction $20000.00-window project, A & S Hardware Hank $584.29-supplies, Alco Discount Store $72.12-supplies, Alltel $223.17-cell phone service and phone, Renee Amdahl $15.00-refund, American Bottling Company $65.60-liquor resale, AFLAC $704.35-insurance, American Red Cross-Brown Co. $70.00-swim lessons, Auditor’s Office Petty Cash $214.10-supplies and postage, Avera Queen of Peace Health $137.00-testing, Bituminous Paving $11776.61-hot mix, Buhl’s of Britton $239.05-services, City of Webster $513.30-employee pre-payments, Clark Engineering $21272.38-WWTF Planning and staking curb, Coca Cola $653.72-golf and liquor merchandise, Colonial Research $704.58-supplies, Connecting Point $119.00-supplies, Conney Safety $98.62-supplies, Cortrust Bank $2740.82-loan payment blade, Credit Bureau $18.70-fees, Dakota Supply Group $192.34-supplies, Day County Sales and Service $972.76-parts and repairs, Delaney, Vanderlinden $8524.36-legal services, Dependable Sanitation $408.54-garbage service, Robin Dorsett $20.00-refund, Doug’s Service & Marine $680.45-parts, Ellwein Brothers $39997.60-merchandise, Emery-Pratt $261.43-books, Engineering America $3500.00-magnesium rods, Federal Express $10.70-freight, Frito-Lay $55.04-liquor resale, Galls $141.42-police clothing, Randy Gronke $70.00-fees, Hanten Repair $87.95-battery, Hawkins, Inc. $4347.55-pool chemicals, Hayes Excavating $1200.00-grave openings, Health Pool of SD $20400.02-insurance, Hofer Tree Service $200.00-stump removal, Holland Family Distributing $84.00-resale, Hornung’s-602.45-resale and supplies, Insurance Benefits $1807.00-airport insurance, ITC $847.26-phone service, Johnson Brothers $15753.79-merchandise, Johnson Lumber $79.76-supplies, Chris Keller $20.00-refund, Lake Region Electric $50.67-airport lights, Larson Engraving $12.00-name plate, Meierhenry Sargent $21560.00-legal services, Midcontinent Communications $127.13-internet service & cable, Midwest Golf Cars $895.00-rental, Mike’s Jack & Jill $245.21-supplies, Newman Traffic Signs $1058.00-signs, Northwestern Energy $10456.83-service, Office Equipment $278.42-supplies, One Call $51.98-locates, Pepsi Americas $572.96-resale, Porter Distributing $13263.25-merchandise, Prairie Auto Parts $260.86-parts, Reporter and Farmer $679.40-ads and supplies, Republic Beverage $10758.68-liquor resale, Roy’s Sport Shop $267.94-supplies and equipment, Ryan’s Candy $804.51-merchandise, Sanford Health $254.00-services, SD Department of Revenue $511.00-lab, SD Library Network $650.00-membership, SD Public Assurance Alliance $2855.70-law enforcement renewal, SD Retirement System $6328.35-contributions, SD Supplemental Retirement $225.00-contributions, Serocki Excavating, Inc. $21604.10-hot mix, Sioux Valley Co-op $4875.09-fuel, Skeide Graveling $249.90-backhoe work, Jeff Snell $30.00-refund, Sportsmans Cove $189.90-supplies, TLC Marine $141.01-supplies, Turfwerks $184.11-supplies, USA Blue Book $195.73-meters, Watertown Co-op $54.00-supplies, WEB Water $15682.38-water, Webster Area School District $2400.00-agreement, Webster Baseball $945.00-umpires, Webster Liquor Store $631.62-golf resale, Wide Sky Wines $294.00-liquor resale, Betty Zenk $1000.00-baseball coordinator, Donna Chavers $19.00-refund bond, City of Webster $151.00-apply bonds, Todd Michlitsch $30.00-refund bond. Payroll Taxes $14685.16.
Motion by Jesme, seconded by Dorsett to approve the Police, Finance and Liquor reports. All councilmen voting aye. Motion carried.
Tim Kiefer, Police Chief, was present to review the job descriptions for the police department. Kiefer introduced Andrew Rohlf, recently hired patrolman, to the council. Rohlf is certified in law enforcement in Minnesota and the council inquired about certification in South Dakota. Kiefer informed the council he has been in contact with Pierre and is awaiting word on the requirements.
Troy Dean met with the council about a letter he received from the City in regard to the condition of his property. The council inquired about Dean’s plans for the garage and the house. Dean indicated he is negotiating selling the property as is and the buyer would then have to tear down the structures. Council asked Dean to let City Hall know the status of the property in 30 days.
Tyler Hagen observed the council meeting to fulfill requirements for a Boy Scout merit badge he is working on.
7:00 p.m. This being the time and place for a variance hearing for Christ the King Catholic Church, 1101 East 1st Street, to add a pitched roof on the Parish Center that will be closer than the required five feet from the side lot line. There being no objections, motion by Jesme, seconded by Pribyl to approve the variance. All councilmen voting aye. Motion carried.
7:05 p.m. This being the time and place for a variance hearing for Brian Sinner, 507 West 4th Street, to extend the roof line and build a deck closer than the required five feet from the side lot line. Being no objections, motion by Jesme, seconded by Pribyl to approve the variance. All councilmen voting aye. Motion carried.
7:10 p.m. This being the time and place for the opening of sealed bids for the energy grant project of insulating the fire hall. The following bids were received:
Taylor Roofing & Insulation, Inc., Ellendale, ND, 4.5” BASF closed cell foam $19,970.00
Dakota Spray Foam Insulators, Redfield, SD, 4.5” closed cell foam $20,956.10
Goehring Construction, Aberdeen, SD, 4.5” spray foam $20,911.20, thermal barrier $7902.00
Area Spray Foam, Lake Norden, SD, 4.5” spray foam, $18,007.99
Area Spray Foam, Lake Norden, SD, optional bid 3” spray foam, $12094.92
AllSpray Foam, Huron, SD, 4.5” closed cell foam, $17,306.15
AllSpray Foam, Huron, SD, 3” closed cell foam, $12,438.80
AllSpray Foam, Huron, SD, Fire Retardant Coating, $3515.31
After discussing the bids, motion was made by Monson, seconded by Dorsett to accept the bid from All Spray Foam, Inc. for 4.5” closed cell foam insulation for $17,306.15. All councilmen voting aye. Motion carried.
7:15 p.m. This being the time and place for the opening of sealed bids for sale of surplus property. The following bids were received:
Garrett Premus, Webster, 2005 Dodge Durango, $1,500.00
Mickey Haaseth, Roslyn, 2005 Dodge Durango, $2,385.00
RDO Equipment, Aberdeen, 1978 Caterpillar 120G Motor Grader, $17,500.00
Motion by Monson, seconded by Grimes to accept the bid of $2,385.00 from Mickey Haaseth for the 2005 Durango. All councilmen voting aye. Motion carried. Motion by Dorsett, seconded by Monson to accept the bid of $17,500.00 for the 1978 motor grader from RDO Equipment. All councilmen voting aye. Motion carried.
7:30 p.m. Webster Girl Scouts and leaders, along with Laura Ann Mount, district representative, presented a project proposal to the council. They have received a USDA Grant in the amount of $500.00 to spend by the end of the year. The Girl Scouts are asking the council’s permission to make improvements to the park on West 5th Avenue by the City shop. Project plans include painting and fixing the playground equipment this year. The Girl Scouts plan to make this an ongoing project to improve the safety and appearance of the park. Future plans include landscaping, benches, fencing, shrubs and constructing a picnic shelter. Motion by Pribyl, seconded by Dorsett to approve the project. All councilmen voting aye. Motion carried.
Discussion was held about burial lots for sale in the Webster Cemetery with possibility of reserving lots for sale to single persons or couples. Currently, half lots of six graves are sold. The City has received several inquiries from individuals wanting to purchase one or two grave spaces.
Motion by Monson, seconded by Grimes to supplement the fire department budget for grant reimbursement for pagers in the amount of $2,805.00. All councilmen voting aye. Motion carried.
Motion by Dorsett, seconded by Monson to approve the second reading of Ordinance #458 as follows:
ORDINANCE #458
AN ORDINANCE SETTING STANDARDS FOR THE STORAGE OF FIREWOOD, CORN OR OTHER LIKE SUBSTANCE USED FOR HEATING PURPOSES WITHIN THE CITY LIMITS OF THE CITY OF WEBSTER.
BE IT ORDAINED BY THE MUNICIPALITY OF THE CITY OF WEBSTER, DAY COUNTY, SOUTH DAKOTA, that the following shall be added to Chapter 12-7 Miscellaneous Provisions of the Webster City Ordinances:
12-7-24 Storage of Firewood, Corn or Like Substance Used for Heating Purposes. It is hereby declared to be unlawful for any individual firm, or entity to store firewood, corn, or other like substance used for heating purposes on the premises except in conformance with the following:
- No more than four (4) cords of firewood shall be stored at any time, without the prior approval of the City Council. For purposes of this section, a cord of wood means a unit of quantity for cut wood, equal to 128 cubic feet in a stack measuring four (4) feet by four (4) feet by eight (8) feet.
- All wood must be cut into lengths of approximately one (1) to two (2) feet and require no further cutting of the wood prior to placing it in a wood burner or fireplace. The wood must be neatly stacked. Such wood shall not be stacked closer than five (5) feet to any property line and not higher than six (6) feet from grade. However, firewood may be stacked on or near the lot line or against a fence, provided that it is no higher than the fence and that it is located a minimum of six (6) feet from any structure on adjacent property.
- All brush, debris and refuse from processing of firewood shall be promptly removed from the premises.
- Any corn stored for a corn-burning stove shall be stored in a container so as to prevent rodents or other animals from getting to the material and in such a manner so as not to create a public nuisance.
- A violation of this ordinance shall result in a fine of $25.00 per day until said violation is abated.
First Reading: July 19, 2010
Second Reading: August 2, 2010
Publication Date: August 9, 2010
Effective Date: August 29, 2010
_____________________________
Mayor, City of Webster
_____________________________
Attest: Finance Officer, City of Webster
All councilmen voting aye. Motion carried.
Motion by Jesme, seconded by Monson to start billing water and sewer monthly effective January 1, 2011. All councilmen voting aye. Motion carried. The rate ordinance will be amended to reflect the change at a future council meeting.
Motion by Monson, seconded by Grimes to hold the September council meeting on the 7th instead of the 6th due to the Labor Day Holiday. All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Dorsett to advertise for qualified engineering firms for proposed development to the Sigurd Anderson Airport. Proposals will be accepted until 7:15 p.m., September 7, 2010. All councilmen voting aye. Motion carried.
The state forester has been to Webster and marked trees for Dutch Elm disease. Ten trees were marked for removal from the boulevards and the City will be taking these down. 17 trees were marked to be removed by property owners from yards. Motion by Jesme, seconded by Pribyl to notify property owners by letter that trees marked for removal are to be cut down by October 31st. All councilmen voting aye. Motion carried. It is up to the property owner to remove the tree stumps in the yards and boulevards.
Motion by Dorsett, seconded by Monson to approve Justin Carlson take the Water Distribution Class I exam in Aberdeen on August 12th. All councilmen voting aye. Motion carried.
Council discussed the status of the malt beverage license for Day County Inn and Suites. This is being held in Pierre for nonpayment of property taxes. Council made decision to set August 9th as deadline for Day County Inn to pay taxes. Department of Revenue will not issue licenses if taxes are delinquent.
Motion by Jesme, seconded by Pribyl to approve the first reading of Ordinance #459, Appropriation and Means of Finance. All councilmen voting aye. Motion carried.
The council acknowledged receiving payment of $150,902.00 from the state revolving fund loan. This amount reimburses the sewer fund for expenses paid over and above the City’s contribution of the sewer project.
Clarification has been received from Jennifer Sietsema, grant specialist with NE Council of Governments, regarding the water meter project SRF Loan rate and term. Initially, the City was informed the terms are 3.25% for up to 30 years, but on water meter projects the rate and term is 2.25% for 10 years. The cost per user per month would be approximately $3.40 to repay the loan if no grant was received. There is a good chance that some of the loan will be principal forgiveness.
Motion by Jesme, seconded by Monson to approve the mayor signing the agreement with North Country Business Products for a cash register and computer for the liquor store and authorized payment of $14,505.26 to purchase the equipment. All councilmen voting aye. Motion carried.
Attorney Leon VanderLinden informed the council that a hearing is scheduled at the courthouse on August 18th for the lagoon project.
Motion by Grimes seconded by Pribyl accepting the fuel bid from Sioux Valley Co-op as follows: Unleaded Gas $2.595, Diesel #2 $2.635. All councilmen voting aye. Motion carried.
The following building permits were approved with a motion by Jesme, seconded by Monson.
Christ the King Church, 103 East 11th Avenue, Pitched roof on Parish Center, Value $51,000.00
Rosemary McKane, 1211 East 5th Street, Garage, Value $25,000.00
Jack Halbkat, 215 West 10th Avenue, Deck, Value $2,500.00
Randy Scherr, 207 East 7th Avenue, Fence and Deck, Value $1,500.00
Jim Gollnick, 601 West 10th Avenue, Storage Building, Value $1,500.00
Scott Bauer, 217 East 13th Avenue, Garage, Value $10,000.00
(replaces permit approved July 6, 2010)
All councilmen voting aye. Motion carried.
Motion by Monson, seconded by Dorsett to accept the offer from Clark Engineering and HKG Architects for preliminary engineering and architectural services for planning a new swimming pool. The firms will develop layout drawings and give opinions of probable cost for the construction of the proposed facility. The combined fees of $7,000.00 would be credited toward overall engineering fees if the City and WAVE Committee proceed with the project. All councilmen voting aye. Motion carried.
No further business, motion by Jesme, seconded by Dorsett to adjourn. Motion carried.
______________________________________
Mike Grosek, Mayor
____________________________________
Linda Hoberg, Finance Officer
This institution is an equal opportunity provider, and employer.
Published once at the approximate cost of $_____________.